Project Manager Jobs

About The Position

Requirements

• High school diploma or equivalent required
• A minimum of five years of full-time experience in Accounts Payable or an equivalent combination of part-time experience

Nice To Haves

• An AS or BS in accounting or related field preferred
• Industry-specific experience in construction and/or job costing is preferred but not required

Responsibilities

• Update and maintain the customer master file with accurate information.
• Review all customer and invoice details to ensure accuracy.
• Issue invoices to customers through various channels such as mail, portals, or other applicable methods.
• Promptly resolves client payment discrepancies by communicating with customer and project manager and accounts for valid deductions by entering adjusting entries.
• Maintain comprehensive customer files, including job sheets, expenses, invoices, and exemption certificates.
• Track and manage job costs effectively.
• Obtain necessary approvals for job cost reductions or credits requested by project managers.
• Accurately determine tax status for each job, collect required exemption forms or tax, and prepare tax reports accordingly.
• Collaborate with Project Managers to obtain purchase orders.
• Establish and maintain positive relationships with customers' relevant representatives, such as purchasing agents and accounts payable departments.
• Resolve collections issues by reviewing customer payment terms and history, coordinating with Project Managers, and consulting with customers' purchasing and accounts payable departments.
• Track all collection efforts and escalate unresolved issues to the Accounting Supervisor.
• Continuously update job knowledge by participating in educational opportunities as provided.
• Compiles relevant data on jobs, billings, receivables, costs, etc. and generates timely reports for management review.
• Adhere to established accounting department procedures and protocols and assist in updating them when necessary.
• Deliver accurate and timely work products.
• Maintain excellent communication and relationships with other departments to facilitate the Billing/Accounts Receivable functions, promptly resolving any problems or disagreements.
• Respect the lines of communication between departments, seeking supervisor guidance before initiating changes to policies or procedures.
• Identify processes that can be improved to enhance efficiency or effectiveness and make recommendations to the Accounting Supervisor.
• Clearly understand and implement instructions and corrections, promptly communicating any concerns to the Accounting Supervisor.
• Utilize critical thinking skills and knowledge to overcome challenges, seeking assistance and incorporating new knowledge when necessary.
• Prioritize tasks based on efficiency and the needs of other departments.
• Meet assigned objective or subjective assessment criteria.
• Always maintains professionalism and always keeps the company goals and priorities in mind.