Project Coordinator Jobs

About The Position

Requirements

• Must possess excellent MS Word and Excel skills and maintain a thorough working knowledge of Microsoft Outlook calendar applications.
• Must maintain a high level of professionalism and exercise good judgment and discretion with sensitive, confidential, and proprietary information.
• Must possess good time management skills and attention to detail and have the ability to multi-task.
• Should be able to seamlessly worth both independently and as a team.
• Must possess excellent verbal and written communication skills.
• Must be flexible, organized, analytical and have the ability to prioritize assignments.
• Strong interpersonal skills are a requirement, including a positive attitude and a professional, pleasant demeanor.
• Two or more years of experience as an assistant in a professional services environment preferred.

Responsibilities

• Managing and overseeing daily administrative tasks (i.e. answering phones, coordinating calendars & couriers, ordering & stocking supplies, maintaining tidiness of reception area and conference rooms).
• Greet and assist visitors in a friendly and professional manner.
• Answer and direct incoming phone calls and deliveries.
• Help with maintenance of group calendars and contacts.
• Filing and tracking project documents.
• Coordinating and preparing project e-mail communications with clients and government agencies.
• Assisting with project set up and close out in project management ERP.
• Assisting with preparation and processing of contract proposals, agreements, reports, letters, and other communication.
• Assisting with construction administration, including but not limited to creation and maintenance of contract and bidding documents, project documents and tracking logs.
• Assisting with preparation and transmittal of required forms, agency documents, etc. for submittals to acquire agency approvals and permits and specification documents.
• Coordinating with sub-consultants, contractors, clients and jurisdictional agencies on project-related tasks.
• Researching development and utility code document updates and updating agency forms on company Portal.