Project Coordinator, Mechanical

Hooper Corporation•Port Washington, WI

8d•Onsite

About The Position

This role supports field operations and is based in the project job trailer at the Port Washington construction site. Daily onsite presence is required. Hooper has grown into a well-respected electric power and mechanical contractor, headquartered in Wisconsin with offices in Colorado, Florida, and Ohio. Serving commercial and residential clients, Hooper delivers expert services built on safety, outstanding craftsmanship, respectful collaboration, and community engagement. We foster a culture of collaboration, integrity, and growth. Joining Hooper means joining a century-strong legacy of excellence and people-first values.

Requirements

Preferred 2-year associate’s degree in business.
Minimum of 5 years prior administrative experience.
Must be highly organized with the ability to manage multiple priorities, maintain accurate records, and meet deadlines in a fast-paced construction project environment.
Strong written and oral communication skills required. Attention to details and ability to problem solve.
Proficient with Excel and Word; requires good word processing skills and accuracy.
Requires a comprehensive understanding of the Company’s organizational structure and mechanical terminology.
Requires courteous, professional and diplomatic behavior when interacting with internal and external contacts.

Responsibilities

Assists project managers with letters, purchase orders, subcontracts, bids, proposals, transmittals, permit/inspection requests, pre-qualifications, bonds, licensing, start-up manuals, copying, scanning, phone calls and e-mails.
Assist project managers with project set up and close out including assigning job numbers, certificate of insurance requests, determine submittals and O&M requirements and fill out submittal schedule to start submittal process.
Verify & approve invoices from vendors for project managers.
Process & email invoices for project managers.
Assist with payroll entry weekly.
Composes and edits letters, memos, reports, procedures, etc. often from rough drafts ensuring correct grammar, punctuation and spelling.
Run open subcontract/purchase order reports & distribute to project managers.
Assist in keeping prints up-to-date.
Procures and returns plans for bid as directed.
Assist with educating co-workers on best practices and processes.
Performs other duties assigned by supervisor and project managers.
Leverage approved AI-powered tools and technologies to streamline workflows, support data analysis, and enhance decision-making within the accounting function.