Project Coordinator Jobs

About The Position

Requirements

• Advanced Diploma or bachelor’s degree in mechanical engineering, Mechanical Engineering Technology, Industrial Engineering, or a related field.
• 1–3 years of experience in mechanical, industrial, manufacturing, construction, or maintenance projects.
• Co-op or internship experience will be considered.
• Valid Class G Driver's License with a clean driving record.
• Basic understanding of mechanical systems, industrial equipment, piping, conveyors, material handling systems, and maintenance practices.
• Knowledge of project management principles, construction practices, and contractor coordination.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Ability to read and interpret engineering drawings and technical documents.
• Proficiency with Microsoft Office Suite, Microsoft Project, and AutoCAD.
• Knowledge of health and safety regulations within industrial or construction environments.
• Strong problem-solving and analytical skills.
• Willingness and ability to travel, including occasional travel to the United States.

Nice To Haves

• Experience coordinating contractors and vendors is an asset.

Responsibilities

• Assist in gathering project requirements and preparing project initiation documents, project charters, and detailed scopes of work.
• Develop, maintain, and update project schedules using Microsoft Project (MS Project).
• Prepare construction cost estimates, budget forecasts, quantity take-offs, and project cost analyses for capital and maintenance projects.
• Prepare conceptual, preliminary, and detailed construction cost estimates; review contractor quotations; perform bid analysis; and provide recommendations to support project budgeting and procurement decisions.
• Prepare tender packages, bid requests, requests for quotation (RFQs), and scopes of work for mechanical and construction projects.
• Source, evaluate, and coordinate contractors, suppliers, consultants, and service providers.
• Coordinate procurement activities, including equipment and material purchasing, vendor quotations, bid evaluations, and contract administration.
• Conduct site visits, inspections, and progress reviews while providing regular project status updates to the Engineering Manager.
• Monitor project execution to ensure compliance with health and safety regulations, environmental requirements, engineering standards, and company policies.
• Review contractor performance, identify project risks, and assist in resolving technical, operational, and scheduling issues.
• Support project budgeting, cost tracking, forecasting, change management, and project controls.
• Coordinate project meetings, maintain project documentation, and prepare weekly and monthly progress reports.
• Assist with equipment commissioning, startup activities, testing, and project closeout documentation.
• Coordinate with internal stakeholders, operations personnel, and external consultants to ensure successful project delivery.
• Complete technical reviews of industrial equipment including reviewing schematics, electrical & hydraulic drawings.
• Create technical equipment comparisons of different manufacturers and models, to highlight key differences.
• Work with regulatory bodies to achieve approvals such as ESA, TSSA, etc.
• Assist with coordinating equipment PSRs in accordance with Section 7 of the Industrial Establishments Regulation.
• Collect requirements from AIMs maintenance team and work with suppliers to ensure new equipment are designed for maintainability.
• Create purchase orders & service requests using IBM Maximo.
• Travel to AIM facilities and project sites across Canada and the United States, as required.

Benefits

• Annual AIM tuition scholarship program up to $8,500 per eligible dependents
• Full time permanent position
• Vacation
• Benefits
• RRSP matching program
• The tools and support needed to be successful in your career and professional development
• A dynamic & rewarding work environment that is also a lot of fun!