Project Coordinator

Toole Design Group LLC • Portland, OR

33d • $61,000 - $71,000 • Hybrid

About The Position

At Toole Design, we’re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We’re looking for a Project Coordinator to join our Project Operations team, someone who’s energized to support and strengthen impactful transportation projects by keeping project information organized, coordinating administrative processes, and helping project teams stay on track. As a Project Coordinator, you'll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule. You'll assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments while ensuring project information is current and complete. Your attention to detail, organization, and service-oriented approach will help teams deliver successful projects.

Requirements

• 3–5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experience
• Basic knowledge of project management principles
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite
• Excellent organizational, time management, and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment

Nice To Haves

• Basic understanding of Accounts Payable/Receivable processes strongly preferred
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required)
• Experience with Supplier Diversity Management software is preferred but not required

Responsibilities

• Provide project coordination and administrative support
• Assist with project setup
• Assist with documentation
• Assist with compliance tracking
• Assist with invoicing support
• Coordinate across multiple departments
• Ensure project information is current and complete

Benefits

• A collaborative, inclusive culture that supports your growth and advancement
• Hybrid schedule with in-office team days (Tuesday–Thursday)
• 8 paid holidays
• at least 16 days of PTO accrued annually
• Competitive salary
• excellent benefits
• transportation perks
• Projects that truly improve lives through safe, inclusive design rooted in ethics, empathy, and equity
• Employee-ownership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree