Project Coordinator Jobs

About The Position

Requirements

• Working knowledge of, or willingness to learn, project management fundamentals.
• Zero to two years of experience, or other relevant exposure such as an internship, in project management or client service-oriented roles managing projects in marketing, communications, advertising, or related fields.
• Strong attention to detail.
• Excellent communication skills and developing proficiency in written and verbal communication with internal and external stakeholders.
• Strong interpersonal skills.
• Collaborative and solution-oriented approach.

Nice To Haves

• Bachelor’s degree preferred.
• Experience in healthcare, life science, pharmaceutical, or a similar regulated field, such as research, clinical trials, commercial work, or operations.

Responsibilities

• Support project teams in creating estimates and project schedules or timelines under supervision, monitoring and adjusting them as needed, and communicating changes or risks to stakeholders.
• Apply established workflows and best practices across digital and traditional disciplines to help achieve project goals on time.
• Help ensure client expectations are met during project delivery, with supervision.
• Execute project details under supervision across cross-functional teams, including creative, digital, media, and technology.
• Support coordination with external vendors throughout the project lifecycle, including web, translation, and print production processes.
• Follow up on, record, and track delivery of project tasks.
• Develop proficiency in work management and project management software, and support the setup and maintenance of project data and assets in the system.
• Learn and support digital executions such as websites, display, search, social, promotional materials, and emails, with direct supervision.
• Monitor and report project progress and manage client expectations; develop awareness of project risks with coaching and direction from Delivery leadership.
• Learn data reporting tools to monitor and report project profitability and variances and identify budgetary risks, with coaching and direction.
• Assist with process oversight, including quality control, file naming and saving, and proofreading quality control.
• Assist with updates to internal tools, processes, and documentation.
• Work flexible hours as needed to accommodate global clients.
• Perform additional duties based on client and internal project demands.

Benefits

• Monthly cell phone reimbursement.
• Flexible time off, in addition to company holidays, voting time, jury duty, and bereavement time.
• Sabbatical Program after 7 years of service.
• 13 weeks of paid parental leave, inclusive of adoption and foster care placement.
• Continuous learning and development through the Greatest Potential Self talent program, tuition reimbursement programs, and in-house one-to-one coaching with access to talent and productivity-based assessments.
• Employee referral bonus.
• Medical concierge service to assist with appointments, finding care, estimating costs, and resolving claim issues.
• Thorough onboarding, including accessible conversations with leadership.
• 401(k) with company match and one-to-one financial coaching and education.
• Medical, dental, and vision benefits.
• Science-backed meditation and mindfulness tools through Headspace.