Project Coordinator

Spectrum Science

62d•$50,000 - $55,000•Hybrid

About The Position

Spectrum Science is hiring a Project Coordinator for its Clinical Trial Experience Project Delivery team. Working in partnership with Client Service, the Coordinator helps manage client and project expectations and supports the Client Solutions Group—Project Delivery, Client Service, and Business Operations—in delivering successful projects. The role includes developing and managing schedules, coordinating cross-functional deliverables, supporting client relationships, and coordinating external vendors throughout the project lifecycle. The Coordinator supports effective execution and compliance of internal and client-facing projects and may lead small- to mid-sized projects with assistance. The role receives oversight from Client Service and/or Delivery leadership and supports project teams with critical tasks. This position supports project delivery across creative, digital, media, technology, and other disciplines. Responsibilities include helping create estimates and timelines, monitoring progress and communicating risks or changes, tracking project tasks, maintaining project data and assets in work management software, and learning to support digital executions. The Coordinator also assists with financial reporting, quality control, file management, proofreading, and updates to internal processes and documentation. The anticipated pay rate is $24.04–$26.44 per hour, and the position is eligible for overtime. Spectrum describes its work environment as hybrid, with employees able to work from one of its offices in Washington, D.C., New York, or Chicago, remotely from anywhere in the United States, or a combination. Flexible hours may be needed to accommodate global clients.

Requirements

Working knowledge of, or willingness to learn, project management fundamentals.
Zero to two years of experience, or other relevant exposure such as an internship, in project management or client service-oriented roles managing projects in marketing, communications, advertising, or related fields.
Strong attention to detail.
Excellent communication skills and developing proficiency in written and verbal communication with internal and external stakeholders.
Strong interpersonal skills.
Collaborative and solution-oriented approach.

Nice To Haves

Bachelor’s degree preferred.
Experience in healthcare, life science, pharmaceutical, or a similar regulated field, such as research, clinical trials, commercial work, or operations.

Responsibilities

Support project teams in creating estimates and project schedules or timelines under supervision, monitoring and adjusting them as needed, and communicating changes or risks to stakeholders.
Apply established workflows and best practices across digital and traditional disciplines to help achieve project goals on time.
Help ensure client expectations are met during project delivery, with supervision.
Execute project details under supervision across cross-functional teams, including creative, digital, media, and technology.
Support coordination with external vendors throughout the project lifecycle, including web, translation, and print production processes.
Follow up on, record, and track delivery of project tasks.
Develop proficiency in work management and project management software, and support the setup and maintenance of project data and assets in the system.
Learn and support digital executions such as websites, display, search, social, promotional materials, and emails, with direct supervision.
Monitor and report project progress and manage client expectations; develop awareness of project risks with coaching and direction from Delivery leadership.
Learn data reporting tools to monitor and report project profitability and variances and identify budgetary risks, with coaching and direction.
Assist with process oversight, including quality control, file naming and saving, and proofreading quality control.
Assist with updates to internal tools, processes, and documentation.
Work flexible hours as needed to accommodate global clients.
Perform additional duties based on client and internal project demands.

Benefits

Monthly cell phone reimbursement.
Flexible time off, in addition to company holidays, voting time, jury duty, and bereavement time.
Sabbatical Program after 7 years of service.
13 weeks of paid parental leave, inclusive of adoption and foster care placement.
Continuous learning and development through the Greatest Potential Self talent program, tuition reimbursement programs, and in-house one-to-one coaching with access to talent and productivity-based assessments.
Employee referral bonus.
Medical concierge service to assist with appointments, finding care, estimating costs, and resolving claim issues.
Thorough onboarding, including accessible conversations with leadership.
401(k) with company match and one-to-one financial coaching and education.
Medical, dental, and vision benefits.
Science-backed meditation and mindfulness tools through Headspace.