Project Coordinator Jobs

About The Position

Requirements

• Must have experience with H/L, ODC cargo handling, versed in HSEQ and a working understanding of the dynamics of an Industrial Project
• Strong understanding of Incoterms and knowledge of Import/Export
• Ability to operate standard office equipment including fax, copier, personal computer, scanners, etc.
• Ability to comprehend written and verbal instructions.
• Good computer skills in Microsoft Word, Excel, and Outlook.
• Excellent interpersonal skills.
• Ability to work in a fast-paced, multi-tasking, hands-on environment
• Good communication and client service skills
• Proficient in MS office
• Organized and detail oriented
• Must be proactive with the ability to handle pressure in a fast-moving environment
• Excellent interpersonal skills & diplomacy are a must
• Ability to work autonomously and have the criteria to make decisions related to the operation of the project.
• This position requires Attendance and Presence at the work site.
• Must be able to sit or stand for extended periods of time, some light lifting may be required in some instances.
• High School Diploma or GED is required
• 5 - 7 years of Industrial Project/Project Management experience

Nice To Haves

• Bachelor’s degree preferred
• 3 – 5 years of industry experience preferred

Responsibilities

• Creates Value Propositioning and drives solutions & pricing related to complex project transportation moves including Rail & Barge operations in addition to the standard Ocean, Air and Domestic Transportation moves
• Conducts analytics on project performance, freight spend and KPI’s as identified by the project
• Responsible for the administration of the project including: KPI reporting, Invoicing & Progress against contractual milestones
• Tracks progress of shipments in conjunction with the project logistics plan and keeps relevant parties (i.e. customs broker, client, EPCM) informed
• Coordinates with identified project suppliers from EXW up to CFR and potentially up to DDP in certain cases.
• Collaborates with stations and client to build a healthy and steady relationship and to provide continuous updates on project timelines.
• Will be called upon to provide or explain shipment options in regularly scheduled project logistics and any occurring exigencies to senior leadership as part of requested and/or scheduled status updates
• Shipment Coordination (Air/Ocean & Road Transport)
• Acts as a central control hub to coordinate activities from outlying offices ensuring high quality & timely execution (in communication as well as operational activities)
• Document preparation (dock receipts, bills of lading, export declarations amongst others)
• Data maintenance and entry, and preparation of standard project reports & spreadsheets
• Timely and Clear Communication with client regarding disposition of freight (i.e. tracking & tracing, routing options & rate quotations)
• Communication and coordination with subcontracted partners for freight dispatch, routing & pricing
• Collection and organization of records, files and other information
• Performs Rating & Billing duties
• Handles specific operations invoicing
• Other duties as assigned

Benefits

• 136 hours of Paid Time Off which equals 17 days for the year, that can be used for Sick Time or for Personal Use
• Excellent Medical, Dental and Vision benefits
• Tuition Reimbursement for education related to your job
• Employee Referral Bonuses
• Employee Recognition and Rewards Program
• Paid Volunteer Time to support a cause that is close to your heart and contributes to our communities
• Employee Discounts
• Wellness Incentives that can go up to $100 per year for completing challenges, in addition to a discount on contribution rates
• Potential to earn a quarterly bonus