Office Manager Jobs

About The Position

Requirements

• Two + years of experience in office management or administration, preferably in a school setting.
• Excellent interpersonal and problem-solving skills.
• Excellent organizational skills.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Proficiency in Microsoft Office software.

Responsibilities

• Oversee participant registration for UPK and preschool programs.
• Manage accounts receivable for UPK and preschool, ensuring accurate billing and timely collections.
• Administer the purchase order process.
• Ensure timely and accurate completion of all personnel paperwork and timekeeping for payroll.
• Enforce personnel policies and procedures and communicate updates to staff.
• Coordinate onboarding and orientation for new hires.
• Serve as a resource for management on personnel procedures and HR best practices.
• Build and maintain childcare program information in the registration operating system.
• Maintain Niagara County subsidy logs and registration files.
• Act as liaison between DSS families and County representatives.
• Stay informed about program details to provide accurate information to parents, prospective participants, and school districts.
• Respond to inquiries and resolve concerns from families and community partners.
• Perform general clerical and administrative tasks, including maintaining staff and student records and files.
• Ensure cleanliness and organization of the office, proper functioning of equipment, and maintenance of adequate inventory of office supplies.
• Participate actively in the Annual Campaign and team efforts.
• Attend required staff meetings and training sessions.
• Perform other duties as assigned.