Notary Jobs

About The Position

Requirements

• Excellent customer service and communication skills
• Ability to work independently and proactively resolve issues
• Strong organizational and time‑management skills
• Technology‑savvy with willingness to learn new software platforms (Adobe, Bluebeam)
• Basic accounting and financial administration knowledge
• Willingness to become a public notary (training and certification reimbursed by Conti)

Nice To Haves

• Prior construction industry experience in an administrative or office management role
• Bachelor’s degree (preferred but not required)

Responsibilities

• Serve as the primary administrative point of contact for the office
• Coordinate bid submissions and maintain current vendor and subcontractor lists
• Manage office supplies and monitor purchasing costs
• Process invoices and assist with client billing
• Collect, review, and submit payroll documentation and timecards
• Collect and submit travel and expense reports for both union and non‑union employees
• Maintain compliance records including: Certifications, Training documentation, Rebate and incentive program records
• Assist with employee onboarding and termination processes
• Act as a liaison with union representatives and manage benefits‑related documentation
• Maintain organized filing systems and uphold office administrative policies
• Provide front desk coverage, including managing mail and deliveries
• Prepare and submit weekly manpower reports to corporate leadership
• Provide virtual administrative support to other Conti offices as needed to balance workload
• Perform other administrative and operational duties as assigned

Benefits

• Training and certification reimbursed by Conti for notary public