Project Assistant
Timberlab•Portland, OR
•Onsite
About The Position
To provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.
Requirements
- High School Diploma or equivalent
- Ability to keyboard 45 wpm accurately
- Possess a valid driver’s license
- Working knowledge of general office procedures and office machines
- Proficient in English verbal communication skills, including professional telephone manner
- Reliability, dependability, and flexibility
- Currently possess or ability to obtain Notary Public for the state of facility location within 6 months from the employment start date
Responsibilities
- Answer phones - screen/handle routine items and direct calls as appropriate
- Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
- Assist with travel arrangements, planning itineraries and scheduling meetings
- Arrange catering and assist with event planning
- Assist with administration of office/jobsite facilities, as assigned
- Maintain inventory of office supplies and materials, and order or purchase as needed
- Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature.
- Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files.
- Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders).
- Track signed, returned commitments/agreements
- Order and distribute plans
- Track subcontractor compliance such as safety submittents, certified payroll reporting, CCB licensing, etc.
- Coordinate with corporate prequalification department on subcontractor information submissions and renewals; Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting
- Follow job close-out procedures including archiving project plans and files
- Process new Client/Business Partner setup into cost management system
- Complete other responsibilities as assigned
Benefits
- robust benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
