Project Assistant

Pinchin in Canada•Mississauga, ON

3d•CA$50,000 - CA$55,000•Hybrid

About The Position

Pinchin is hiring a Project Assistant (PA) for its Greater Toronto Area (GTA) offices. Pinchin is a multidisciplinary engineering and consulting firm focused on making buildings and environments better, with expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. The Project Assistant will provide comprehensive administrative and project coordination support to the Hazardous Materials Group, ensuring the effective delivery of consulting projects. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities accurately and efficiently. The role offers flexible working arrangements, including remote work or office-based work in Mississauga or Toronto, with mandatory in-office team meetings.

Requirements

High School Diploma
Strong written and oral communication skills
Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices
Excellent interpersonal skills and a positive, helping-oriented demeanor
Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook)

Nice To Haves

Secretarial or Administrative Assistant Course preferred
A diploma or degree in a related field is considered an asset but is not required
Experience in a professional office environment is preferred

Responsibilities

Support Project Managers with day-to-day project administration and coordination activities
Assist with project setup, file management, and maintaining organized digital project records
Assist with scheduling, deadlines, and internal follow-ups
Ensure client deliverables are assembled in a timely manner, accurately formatted and that quality forms have been completed
Enter and update reports in Pinchin project software
Assist with coordinating meetings including compilation of distribution of minutes (as required)
Present a positive image of the company internally and externally