Project Assistant

TOMARCO CONTRACTOR SPECIALTIES LLP•La Mirada, CA

3d•$20 - $23•Onsite

About The Position

The primary role of the Project Assistant (PA) is to maximize the efficiency of the Project Management team while maintaining excellent communication between customers, PM, and design staff. In this role you will work with the ISAT Project Management, Technical, and Administrative staff to optimize the success and profitability of the project, assisting with organization, document control, tracking timelines, and billing. As a PA you share the responsibility of establishing, maintaining, and enforcing the policies, procedures, and systems (both local and corporate) necessary for the long-term operational success of the technical side of our business. It is our intent to make the most use of your experience and talent while providing opportunities for career growth alongside our company.

Requirements

High school diploma or equivalent; associate or bachelor’s degree preferred.
1-2 years of experience in a project support or administrative role.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong diligence and organizational skills.
Excellent written and verbal communication abilities.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Must pass a background check.

Nice To Haves

Experience with Bluebeam and Procore is a plus.

Responsibilities

Maintain and organize all project folders and digital files.
Ensure documentation is complete, up-to-date, and easily accessible.
Notify Project Managers when information is missing, outdated, or requires updates.
Become deeply knowledgeable regarding internal Project Management Software (Nexus) and support PM’s in managing information and tracking projects through this system.
Assist with billing processes by tracking invoice status and following up with relevant stakeholders.
Support the preparation and submission of billing documentation.
Assist in executing large material orders in coordination with vendors and internal teams; this includes working with VI and PM teams to create and track orders.
Work closely with the ISAT administrative support staff to create sales orders, material releases, and submit requests to vendors. PA’s help keep track of all orders to ensure they are billed out properly.
Log and update status reports and percent-complete trackers for ongoing material requisitions.
Provide daily status updates to the project team on the engineering job queue, following up on deadlines and priorities for engineering staff.
Provide administrative support to Project Managers and other team members.
Participate in team meetings and contribute to process improvement initiatives.
Keep a clean and organized work environment.
Perform duties not listed in this job offer, but which are also considered to be essential to the employment position.