Medical Equipment Planner Jobs

About The Position

Requirements

• Bachelor's degree in Engineering, Construction Management, Architecture, Biomedical Engineering, or related field, with significant experience planning medical equipment on large healthcare projects — or an equivalent combination of education and experience (e.g., associate degree plus 8+ years of related facilities/construction budget management, or a high school diploma plus 12+ years in medical equipment procurement).
• Experience with CMMS or equipment/procurement tracking software; strong project management, budget, and vendor-coordination skills.
• Ability to work independently across multiple concurrent project timelines and meet deadlines in a fast-paced, dual-partner environment.
• Excellent verbal, written, and interpersonal communication skills for engaging Health System Partners, vendors, and internal teams.

Nice To Haves

• 5–7+ years planning medical equipment on large healthcare or FSED projects, with knowledge of healthcare equipment uses and requirements, and construction management processes.
• Experience with /multi-partner project delivery, dual-approval budgeting, and reimbursement processes; hospital or FSED experience.
• Proficiency with MS Office Suite; knowledge of long-term capital planning, document management, negotiations, and project close-outs.

Responsibilities

• Serve as the project's designated Medical Equipment Planner point of contact, tracking and communicating equipment buyout status to Intuitive Health and the Health System Partner across all project phases.
• Manage the equipment planning lifecycle (Planning → Schematic/Design Development → Construction Documents → Procurement → Delivery & Installation), maintaining the equipment book, cost tracker, quote/PO tracker, and installation schedule.
• Own the standard FF&E and Medical Equipment budget, escalating overages or scope additions for dual-partner and JV board approval; support capital planning through cost and database analysis.
• Execute the project's selected Procurement Leadership Model — requesting/approving vendor quotes, issuing or reviewing purchase orders, and coordinating the dual-agency Quotation Review and Authorization process.
• Sequence and coordinate vendor ordering, quoting, and delivery (prioritizing long-lead Radiology and Lab equipment, then OFCI and remaining items), and manage warehousing, logistics, and pre-installation coordination with the equipment partner.
• Coordinate Biomed asset tagging, vendor warranty terms, and site-readiness activities for specialty spaces (Lab, Radiology, Med Room) ahead of equipment delivery and installation.
• Track major equipment categories (CT, X-Ray, Ultrasound, Nurse Call, Patient Monitoring, Lab analyzers), and review/approve related quotes and drawings prior to PO issuance and regulatory submission.
• Maintain the shared communication cadence with the Health System Partner (status reporting, punch lists) and support installation completion and handoff to facility Operations at Go-Live.
• Coordinate furniture, fixtures, artwork, signage, and IT hardware procurement within FF&E scope, and maintain working knowledge of applicable regulatory and code requirements (DOH, FGI, IBC, local AHJ).
• Perform other duties as assigned.

Benefits

• equal employment opportunities