Equipment Planner (Medical)

Advocate Health • Milwaukee, WI

6d • $38 - $57 • Remote

About The Position

The Equipment Planner is responsible for each phase and deliverable of the medical equipment planning process, including budgeting, equipment list development, existing equipment inventory, user meetings, equipment procurement and deployment, and activation support. The planner maintains Advocate Health System clinical equipment standards throughout project development and final procurement, while maintaining general awareness of applicable compliance and regulatory standards, including ADA guidelines, healthcare accreditation requirements, and medical equipment safety regulations.

The role aligns with business owners to understand project scope, goals, and objectives; facilitates user group meetings to develop equipment specifications for design; and recommends equipment based on clinical standards, project initiatives, and strategy. The planner builds and maintains equipment specifications in equipment planning software, manages project medical equipment budgets, provides documentation to the design team, and responds to architect and contractor requests for information.

The planner coordinates equipment purchasing, tracks purchase prices and budget status, monitors project risks, and reports or escalates issues to the project team. In partnership with PDC, 3PL, and end users, the planner schedules equipment deliveries and installation to align with project schedules. The role also helps prepare and refine budgets for monthly, quarterly, and annual enterprise submissions and supports the development and maintenance of standard room and care area templates.

Requirements

• Associate degree.
• Four years of experience in medical equipment planning or related experience in Clinical Engineering, Supply Chain Management, or Architectural Medical Planning.
• Ability to work in a team and collaborate with a variety of professionals.
• Project management ability and strong interpersonal skills to build collaborative relationships with stakeholders, clinicians, physicians, department leaders, and suppliers.
• Knowledge of medical equipment, its appropriate use and allocation for clinical uses, and clinical and healthcare department functions.
• Ability to read and interpret architectural drawings.
• Strong problem-solving skills and ability to manage large volumes of projects.
• Excellent interpersonal, consensus-building, group facilitation, communication, and organizational skills.
• PC skills and strong working knowledge of Microsoft Office and Attainia Software / 4 Tower.
• Self-directed approach and independent decision-making capabilities.
• Flexibility in a changing environment, ability to prioritize and multitask, and ability to work in a fast-paced environment with established time constraints.

Nice To Haves

• Bachelor’s degree preferred, in Architecture/Engineering, Supply Chain, Health Care Administration, Clinical Engineering, or a related field.

Responsibilities

• Manage all phases and deliverables of equipment planning, including budgeting, equipment lists, existing equipment inventories, user meetings, procurement, deployment, and activation support.
• Maintain Advocate Health System clinical equipment standards throughout project development and final procurement.
• Align with business owners to understand project scope, goals, and objectives.
• Facilitate user group meetings and develop equipment specifications for design purposes.
• Recommend and assist in selecting equipment based on clinical equipment standards and project needs and strategy.
• Build and maintain equipment specifications in equipment planning software.
• Manage medical equipment budgets for projects.
• Provide documents to the project design team to support building coordination and finalized construction documents.
• Respond to requests for information from architects and contractors.
• Coordinate equipment purchases with project schedules, track final purchase prices, and report procurement and budget statuses to the project team.
• Monitor project risks and escalate them to the project team for remediation.
• Partner with PDC, 3PL, and end users to schedule equipment deliveries and installation in accordance with project schedules.
• Partner with PDC and end users to prepare budgets for monthly, quarterly, and annual enterprise submissions and refine budgets to ensure accurate Proforma scope.
• Support the development and maintenance of standard room and care area templates.

Benefits

• Paid Time Off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Competitive compensation, premium pay for eligible positions, incentive pay for select positions, and opportunity for annual performance-based increases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree