Liaison Jobs

About The Position

Requirements

• Bachelor's degree required
• Five (5) years of executive support experience, including supporting C-level executives
• Strong verbal, written communication, and organizational skills
• High degree of professionalism in dealing with diverse groups of people
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information
• Excellent judgement and commitment to collaborative work
• Self-starter who embraces technology
• Ability to multi-task and distribute efforts appropriately among tasks, manage competing deadlines, handle frequent interruptions, and maintain a high level of productivity
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• Willingness to take on additional tasks to keep things on track - comfort in a start-up environment

Responsibilities

• Provide superior calendar management and act as a liaison for the executive team member
• Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day-to-day activities
• Arrange and handle all logistics for executive meetings and events: schedule meetings, draft agendas, develop, compile, and distribute presentation materials
• Assist with special projects - designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact lists, making travel arrangements, and completing expense reports
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect executive team's style and organization policy
• Work closely with the executive team to keep them well informed of upcoming commitments and responsibilities and appropriate follow-up
• Anticipate executive team's needs in advance of meetings, conferences, etc.
• Coordinate all Executive Team meetings and assist with staff meetings and events as needed
• Manage all aspects of the organization’s office services
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization

Benefits

• plus benefits!