Executive Assistant Jobs

About The Position

Requirements

• Post-secondary education in Business Administration (or related field), or equivalent related work experience.
• 1 to 5 years of executive support experience in a fast-paced setting.
• Professional, diplomatic and excellent communications.
• Collaborative with an ability to build relationships.
• Focused on client service excellence, attention to detail and continuous improvement mindset.
• Ability to handle multiple active tasks and several conflicting deadlines.
• Must be able to pass Canadian Controlled Goods Assessment and criminal background check and be compliant with International Traffic in Arms Regulations (ITAR).
• Exemptions to the Canadian government to grant temporary residents/international students access to their export controlled goods is required and takes a minimum of 2 months from offer acceptance for processing. This may delay start dates for candidates on temporary work permits.

Responsibilities

• Provide high-level executive administrative support to the Director of Engineering and Sales and Plant Manager and management team.
• Manage complex calendars, including scheduling, prioritizing, and coordinating meetings, and site visits.
• Oversee incoming and outgoing communications including emails management, meetings, calls, and follow-ups.
• Travel Coordinator for Canada - implementation and maintenance of travel system; including training and assisting travellers.
• Administrator for local company cars and rental agreements.
• Prepare monthly briefings on Sales Performance Reviews and Operations Performance Reviews.
• Support internal to shop floor employees and preparation of townhall content.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Act as an extension of the Executives, representing them with tact, courtesy and professionalism at all times.

Benefits

• Competitive wages – range: $60,000 - $70,000 depending on education and experience
• Eligible for medical and dental benefits the 1st of the month following date of hire
• Regular increases, dependent upon performance, until top rate is reached
• Opportunities for advancement into varying positions with higher pay scales
• Up to 6% in Pension Matching Contributions, effective 60 days from benefits activation
• An annual Defined Profit-Sharing Plan (dependent upon company performance)
• Employee Discount programs are available for all employees