Documentation Specialist Jobs

About The Position

Requirements

• Post secondary education: Associates degree, Bachelor’s degree in Food Science, Microbiology, Biology, or a related field; equivalent experience in food manufacturing may be considered.
• 2-4 years of experience in food safety, quality assurance, regulatory compliance, or related roles within a food manufacturing environment.
• Working knowledge of HACCP, GMPs, and food safety regulatory requirements (FDA/USDA, FSMA, customer standards).
• Strong organization, documentation and record‑keeping skills with high attention to detail and accuracy.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working in digital document control systems.

Nice To Haves

• Experience with audit preparation, documentation management, or CAPA processes is strongly preferred.

Responsibilities

• Maintain and support onsite FSQA program and supporting documentation, ensuring they remain current, compliant, and effectively implemented across the facility.
• Conduct HACCP verification activities, including record review, prerequisite program verification, and support for validation and reassessment needs.
• Partnering with Quality and site leadership to coordinate audit‑readiness efforts by organizing documentation, ensuring record accuracy, and maintaining program elements in a state of continuous compliance.
• Support the site’s CAPA documentation process, including issue intake, support for root‑cause investigations, corrective action tracking, and verification that actions are effectively implemented and sustained.
• Coordinate customer complaint activities, including data review, investigation support, documentation accuracy, and timely communication of findings to the QA Manager.
• Oversee document control for all FSQA‑related materials, ensuring documents and records are properly maintained, updated, and aligned with regulatory, customer, and company requirements.
• Support Quality leadership and the site with internal and external audits by preparing required materials, participating in audit activities, and ensuring timely and accurate follow‑up on findings.
• Perform routine program verification checks to confirm compliance and promptly escalate gaps, risks, or emerging issues to the Plant Quality & Food Safety Manager.
• Collaborate with cross‑functional partners—including Production, Sanitation, and Maintenance—to reinforce food safety expectations and support effective program execution.
• Contribute to a culture of continuous audit readiness by identifying emerging risks, supporting corrective actions, and promoting consistent adherence to FSQA standards and behaviors.

Benefits

• Health, Safety & Wellness programs