Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent
• Previous experience in a warehouse or distribution environment

Nice To Haves

• Experience with SAP preferred

Responsibilities

• Make appointments for customers and carriers, inbound and outbound.
• Maintain daily appointment log using Excel program.
• Maintain Vehicle Scheduling.
• Gather shipping information for Corporate to input into DC Service Level report.
• Assign loads to warehouse loaders.
• Ensure all picks have been completed and verify quantities loaded against the quantity on the bill of lading before time of loading.
• Maintain condition codes on outbounds.
• Research and correct any variances between loaded quantity and billed quantity.
• Track all shortages and assign cut codes before assigning loads to warehouse.
• Create and print export paperwork. Match export documents to the bills of lading and give to the Front Window.
• Responsible for accurate and timely loading.
• Monitor late arrivals for appointments and reschedule without affecting operation or other carrier appointments.
• Process bills of lading and deliver to the Front Window.
• Verify and maintain pallet entries.
• Expedite verified and completed bills of lading to the front desk.
• Answer all incoming calls. Take messages and transfer calls as needed.
• Fax bills of ladings to Customer Support and carriers as needed.
• Ensure all dropped trailers are loaded accurately and in a timely manner.
• Ensure MKAL peddles are loaded accurately and in a timely manner.
• Report trailer numbers to the Fleet Dept.
• Oversee cross-docks, create and assign shipment numbers to cross-docks, and enter into the system.
• Responsible for coordinating operations between drivers and warehouse operations to ensure loads are handled as quickly and efficiently as possible.
• Check in/out all inbound and outbound drivers using Vehicle Scheduling.
• Update daily outbound log; manual and Excel spreadsheet on ‘S’ drive.
• Assign trailers to dock doors based on staging lanes and condition codes.
• Track and maintain status of all trailers in the yard, and maintain accurate information on the board detailing trailers in doors, on pad, etc.
• Provide communication between Operations Managers, Warehouse Leads, drivers, carriers and brokers regarding the status of loads.
• Communicate with Checkpoint on status of orders if they are not ready when carriers arrive.
• Perform receptionist duties, including, but not limited to, greeting visitors, handing out visitor badges, and notifying personnel when they have a visitor.
• Working with radios (CB and handheld).
• Sorting mail.
• Filing completed bills of lading and pick lists.
• Responsible for coordination between warehouse operations and office to ensure orders are filled in a timely and accurate manner.
• Run batches to reserve product for order fill.
• Create and delete order fill trips for warehouse operations.
• Fill shortages, as needed, by manually reserving product when it becomes available in warehouse locations.
• Ensure drops are assigned and performed by warehouse to fill case pick orders.
• Audit FIFO report to ensure product rotation.
• Sort and stamp pick sheets according to customer requirements.
• Highlight pertinent information printed on pick sheets as per standard text maintained by corporate Customer Support.
• Serve as back-up on all desks during absences and breaks as needed.
• Other duties as required or directed by management.