Coordinator Jobs

About The Position

Requirements

• High School Diploma or GED.
• Up to 2 years of job-related experience in customer service, administrative support, or a similar role.
• Ability to follow basic work routines, standards, and established procedures consistently.
• Effective communication skills to exchange straightforward information with employees, visitors, vendors, and team members.
• Working knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Strong organizational skills to manage multiple tasks, events, and service requests.
• Inquisitive mindset with a willingness to learn and understand workplace processes and procedures.
• Customer service skills with a professional and service-oriented approach.

Nice To Haves

• Experience providing customer service in an office, facilities, or front-desk environment.
• Experience in administrative support, including handling mail, office supplies, and basic office coordination.
• Comfort speaking to groups of various sizes and preparing basic presentations.
• Ability to coordinate with vendors and internal stakeholders to support events and workplace services.
• Attention to detail when following security, safety, and emergency procedures.

Responsibilities

• Serve as the first point of contact for all individuals entering the facility, greeting them with a friendly and professional demeanor.
• Issue visitor badges and parking passes while strictly following established security protocols.
• Answer incoming telephone calls in a professional manner and create a positive first impression for callers.
• Prepare and deliver presentations, and speak confidently to groups of various sizes as needed.
• Arrange and confirm recreational, dining, and business activities on behalf of internal requestors.
• Manage janitorial and maintenance work orders, ensuring timely follow-up and completion of tasks.
• Coordinate and execute workplace services such as mail handling, office supply services, and onboarding support for new employees.
• Acknowledge and respond to inquiries or complaints from employees, guests, and co-workers, providing solutions in a professional, customer service-focused manner.
• Organize and manage on-site events, including securing event space, coordinating logistics, and overseeing room setup and tear down.
• Arrange for the delivery of supplies and materials needed for meetings, events, and daily office operations.
• Follow property-specific security and emergency procedures and promptly notify appropriate parties to help ensure the safety of all individuals in the building.
• Coordinate with external vendors who provide services or goods to the workplace, supporting smooth and reliable service delivery.
• Explain detailed or complex information clearly within the team and follow specific directions provided by leadership.
• Use established procedures and clearly defined methods to complete daily tasks and solve straightforward problems, with limited discretion.
• Support general office upkeep by resetting chairs, wiping surfaces, and ensuring common areas remain tidy and presentable.
• Provide general administrative assistance and customer service support across the workplace as needed.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)