Contract Administrator Jobs

About The Position

Requirements

• 4-7 years of experience in engineering consulting, construction management/administration, architectural consultation, contract administration, municipal infrastructure, public works, or capital improvement programs.
• Strong understanding of construction contracts, pay applications, change orders, and project documentation and auditing.
• Experience working with engineers, contractors, developers, municipalities, utility districts, or governmental entities.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and document-control abilities.
• High attention to detail and ability to manage multiple concurrent assignments.
• Proficiency with Microsoft Excel, Word, and Outlook.

Nice To Haves

• Experience supporting Texas special districts, municipalities, utility providers, or local governments.
• Familiarity with municipal utility district operations, public infrastructure projects, audit support, and project budgeting.

Responsibilities

• Review and process contractor pay applications for accuracy, completeness, and contract compliance.
• Review, track, and process contractor change orders and supporting documentation.
• Prepare construction contracts, work authorizations, bid tabulations, contractor recommendations, and related correspondence.
• Assist with contractor procurement activities, including solicitation and bid review processes.
• Track project budgets, contract balances, expenditures, and project schedules.
• Support the administration of Texas special districts, including Municipal Utility Districts (MUDs), Fresh Water Supply Districts (FWSDs), Municipal Management Districts (MMDs), Tax Increment Reinvestment Zones (TIRZs), and other special-purpose districts.
• Prepare monthly engineering and project reports for district board meetings.
• Coordinate with attorneys, financial advisors, bookkeepers, developers, engineers, contractors, and regulatory agencies.
• Assist with board meeting preparation, agendas, and supporting materials.
• Prepare construction and financial documentation for annual audits and compliance reviews.
• Maintain organized project and district records in accordance with company and district requirements.