Assistant Jobs

About The Position

Requirements

• Associate's degree in Paralegal Studies, Business Administration, Legal Studies, or related field.
• 5+ years of executive administrative support experience.
• 3+ years of paralegal or legal administrative experience.
• Experience supporting senior executives, attorneys, legal teams, or corporate governance functions.

Nice To Haves

• Bachelor's degree in Business, Legal Studies, Public Administration, or related discipline.
• Paralegal Certificate from an ABA-approved program.
• Experience in a publicly traded company, utility, energy, legal, financial services, or other highly regulated industry.
• Experience supporting board of directors and executive leadership teams.

Responsibilities

• Provide comprehensive administrative support to senior executives and legal leadership.
• Manage complex calendars, meeting schedules, travel arrangements, and expense reporting.
• Coordinate executive meetings, leadership team meetings, board-related activities, and special events.
• Prepare correspondence, presentations, reports, agendas, and meeting materials.
• Draft, edit, and proofread communications and executive-level documents.
• Manage confidential information with a high degree of discretion and professionalism.
• Track action items, deadlines, and follow-up activities arising from executive meetings.
• Serve as a liaison between executives, internal stakeholders, external partners, and legal counsel.
• Support special projects and strategic initiatives as assigned.
• Assist attorneys and legal leadership with the preparation, review, and management of legal documents.
• Draft and maintain contracts, agreements, amendments, resolutions, and legal correspondence.
• Coordinate execution, filing, and retention of legal agreements.
• Maintain legal databases, document management systems, and contract repositories.
• Conduct legal, regulatory, and corporate governance research as requested.
• Assist with corporate records management and compliance documentation.
• Support litigation management by organizing case files, discovery materials, and legal records.
• Coordinate with outside counsel and track legal invoices and budgets.
• Maintain company records related to corporate governance, board actions, and regulatory filings.
• Monitor legal deadlines and ensure timely completion of required filings and documentation.
• Assist with preparation and distribution of board, committee, and governance meeting materials.
• Maintain board records, resolutions, minutes, and governance documentation.
• Coordinate document execution and approvals in accordance with company policies.
• Support annual corporate governance processes and regulatory requirements.
• Maintain strict confidentiality regarding legal, personnel, financial, and business matters.
• Ensure compliance with records retention schedules and document management policies.
• Assist with audits, compliance reviews, and legal information requests.
• Monitor regulatory and corporate filing deadlines.

Benefits

• Competitive pay
• Paid training
• Benefits eligibility begins on your first day
• Transit subsidies
• Flexible work schedule
• paid holidays
• paid time off
• Access to discounts at fitness clubs
• on-site wellness center at our headquarters in Houston
• Professional growth and development programs
• tuition reimbursement
• 401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution