Assistant Jobs

About The Position

Requirements

• Bachelor's degree in an appropriate area and six years of relevant experience; or an equivalent combination of education and experience.
• Experience with Microsoft Office and Teams is required.
• Knowledge of accounting principles, practices and procedures and methods of data collection.
• Ability to design and implement accounting systems and prepare financial reports.
• Ability to analyze and interpret accounting information and maintain numerous accounting systems.

Nice To Haves

• PeopleSoft experience preferred.
• Demonstrated proficiency in state funds and sponsored projects accounting.
• Strong PeopleSoft Enterprise Reporting system skills are preferred.
• Excellent oral and written communications skills, personnel management skills and experience are preferred.

Responsibilities

• Manage finance and accounting functions for departmental non-grant funds, including state appropriations, foundation funds, faculty start-up funds, centers, auxiliaries, and other departmental accounts.
• Prepare departmental budgets, budget projections, monthly expenditure summaries, and financial reports for review by the supervisor, department chair, college, university, and other stakeholders.
• Complete reconciliations of expense and payroll transactions using Enterprise Analytics Dynamic Cubes, departmental reports, and other financial data sources.
• Investigate accounting errors, analyze discrepancies, and work with appropriate staff to resolve issues.
• Track faculty start-up commitments and expenditures.
• Monitor OPS budget activity, including state appropriations funds used to support teaching assistant stipends.
• Communicate regularly with the college budget director to confirm receipt and appropriate use of approved college funds.
• Ensure compliance with applicable fiscal standards, university policies, and separation of duties requirements related to procurement, reconciliation, employee reimbursements, scholarships, materials and supplies, equipment use fees, and other financial activities.
• Review and approve budget transfers, journal entries, payroll cost transfers, travel and expense reimbursements, purchasing transactions, invoice payments, and scholarship awards.
• Serve as the financial approver for travel and expense reports for the department.
• Process journal entries and spreadsheet journal entries for departmental service providers.
• Provide oversight of UF Foundation accounts and serve as fund administrator as needed.
• Interpret and apply fiscal rules and policies from the college and university, including guidance from Finance and Accounting, Procurement, Auxiliary Accounting, and Contracts and Grants.
• Track revenues and expenditures for special programs, including UF Online, Distance Learning, Pre-Health, and Dual Enrollment.
• Provide accurate special program financial data to the college and complete related reports.
• Complete annual expenditure summary reports for departmental centers, including online reporting to the UF Office of Institutional Planning and Research.
• Complete the service center rate review for the stockroom auxiliary, including cost analysis to support product pricing in compliance with federal requirements.
• Work with Auxiliary Accounting, as needed, to support the management of departmental auxiliaries.
• Provide daily supervision, training, and cross-training for finance office personnel.
• Provide guidance and training to administrative and academic support staff whose duties intersect with finance office operations, including procurement, travel, PCard reconciliation, and faculty reimbursements.
• Serve as the primary point of contact for non-grant financial questions within the department.
• Keep the department chair informed of financial activities and issues on a regular basis.
• Serve as a backup approver for Time and Labor.
• Perform other duties as assigned by the supervisor or department chair.

Benefits

• suite of excellent benefits
• retirement options
• paid leave