Assistant Jobs

About The Position

Requirements

• Bachelor degree or equivalent
• 2-3 years of progressive administrative experience
• Experience managing complex projects with multiple stakeholders and deadlines
• Working knowledge of Salesforce or comparable donor database/CRM system
• Outstanding proficiency in Microsoft Office, especially Excel and Word
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and project management skills with a demonstrated ability to prioritize a large and varied workload
• Be a team and collaborative team player and ability to interact with a broad spectrum of internal and external customers and business partners
• Mature judgment, diplomacy in handling sensitive and/or confidential matters
• Strong interpersonal, communication and presentation skills. Ability to communicate information clearly (written and oral)
• Commitment to continuous learning and personal growth, demonstrating a strong dedication to achieving excellence in your role through ongoing skill development, staying abreast of industry trends and acting with a high level of integrity
• Ability and desire to work independently and as a team member with the community and other employees

Responsibilities

• Schedule and calendar meetings, send email reminders and agendas, order snacks, lunches and book rooms for meetings, photocopy, purchase supplies, file, etc.
• Support the Development Associate with logistics for fundraising activities and events, parlor meetings and other department programs (ex. Invitation, attendance tracking, nametags, catering, etc.)
• Liaise with accounting as it relates to tracking expenses, getting invoices paid on time, credit card reconciliation/receipt gathering for the department
• Support grants management process – including recordkeeping of grant materials in Salesforce and SharePoint as well as keeping current grant documents folder up to date.
• Provide support to Development Associates for donor stewardship projects (ex. birthday cards, flowers and Rosh Hashanah packages) and systems
• Serve as part of OFJCC Administrative Team cohort, responsible for shared participation in office management and OFJCC event duties

Benefits

• Medical, dental, vision insurance
• Paid holidays and paid time off
• 403(b) retirement
• Free membership at our award-winning fitness center
• Unlimited access to our new R&R room - with a focus on Recovery
• Employee discount program