Assistant Jobs

About The Position

Requirements

• Five or more years of experience supporting senior executives (C-suite or VP), ideally several principals at once.
• Demonstrated event and travel coordination experience including multi-day troupe or incentive travel.
• Proficiency with business collaboration tools such as MS Office applications and Outlook.
• Superior internal and external customer service and communication skills.
• Demonstrates strong judgment, attention to detail and organization skills.
• Experience working with confidential information.
• Strong ability to exercise independent judgment and exercise discretion regarding confidential matters.
• Self-starter with the ability to perform with little or no direct supervision.
• Excellent organizational and time/task management skills, the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities.
• Flexibility for occasional travel and the periodic after-hours needs that come with events and trips.
• Function collaboratively as part of a fast-paced, client-oriented team.

Responsibilities

• Owns and orchestrates complex, fast changing calendars across multiple executive – resolving conflicts before they surface.
• Coordinates meetings across time zones, with agendas, materials and follow ups. Handles logistics from end to end.
• Plans and books domestic and occasional international travel including flights, lodging, ground transportation, and detail itineraries
• Builds clear travel itineraries and can solve issues swiftly when shifts need to happen in the itineraries. Anticipates potential challenges.
• Reconciles travel expenses promptly; keeps reporting clean and audit ready.
• Owns scheduling for Marco’s executive level meetings, executive requested meetings and companywide meetings, where needed.
• Coordinates logistics and materials for meetings, town halls, etc.
• Works with team members across sites to coordinate engagement events.
• Leads logistics for signature trips and gatherings from end to end including managing planning, venue selection vendor coordination, attendee communications, agendas, logistics and on-site execution.
• Serves as trusted point of contact – triaging, screening, and routing requests with sound judgment. Handles confidential and sensitive information with complete discretion.
• Supports and covers the front desk when needed.
• Coordinates (draft, edit and proof) executive communications including confidential correspondence.
• Executes on assigned projects supporting business needs and strategies.
• Provides support and is a key point of contact for marketing needs including Marco brand clothing, Marco brand products, product shows, internal newsletter, etc.
• Attends required company and departmental meetings.
• Acts in accordance with Marco policies and procedures as set forth in the Employee Handbook.
• Perform other related duties as assigned.

Benefits

• For detailed information about our benefits, please visit our careers page at www.marconet.com/careers.