Administrative Assistant Jobs

About The Position

Requirements

• High School diploma or the equivalent, with some formal clerical/computer training.
• At least two years' experience in a professional work environment.
• Must demonstrate good written and verbal communication skills and interpersonal relations.
• Must demonstrate competence in Microsoft Office (Outlook, Excel, Word, and PowerPoint etc.), spreadsheets and databases.

Nice To Haves

• Experience in a health/wellness setting is desirable.
• Experience with programmatic planning and coordination is a plus.

Responsibilities

• Greet clients and visitors, respond to general inquiries, and provide referrals to appropriate resources.
• Receive, screen, direct and make telephone calls. Take and relay messages.
• Serves as a primary contact for various Wellness Center programs and events.
• Coordinate confidential filing system and retrieve, return, and organize files.
• Assist with Wellness Programs and other events coordinated by the Counseling or Health Services Offices.
• Prepare fliers and other forms of advertisement for said events.
• Encourage students to participate in these events.
• Provide clerical support for end of month/semester reports and presentations done by the wellness staff.
• Prepare a variety of documents such as correspondence, manuscripts, proposals, tables, forms, and lists.
• Format documents according to specifications using standard computer applications.
• Verifies for completeness and proofreads for accuracy, grammar and spelling.
• Composes routine correspondence.
• Performs data entry to update records on computerized information systems.
• Produces lists and reports using appropriate computer applications and programs.
• Keeps up to date with and implements standard computer applications.
• Maintains wellness staff's schedule in accordance to their independent needs which may include setting appointments and organizing schedules according to established priorities.
• Works within clearly defined guidelines for filing and handling confidential records.
• Consults supervisor on non-routine issues.
• General care of the Wellness Center environment including regular care of office plants, general restocking of information pamphlets, and organizing office décor in an aesthetic manner.
• Will assist in supervision of Work Study Student(s) and student interns.