Administrative Assistant
Talon Hiring Solutions•Hoover, AL
•Onsite
About The Position
Talon Hiring Solutions has a client in the Hoover, AL area that is looking for a Administrative Assistant to join the team. This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support. Must have experience in a construction, engineering, or architectural office.
Requirements
- Experience in a front desk, administrative, or customer service role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential and project-sensitive information with discretion
Nice To Haves
- Experience in a construction, architecture, or engineering environment preferred
Responsibilities
- Greet and assist clients, visitors, and vendors
- Answer and direct incoming calls
- Create reports and communication
- Answer, screen, and direct incoming phone calls
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain conference room schedules and coordinate meeting logistics
- Provide administrative support including document preparation, filing, scanning, and data entry.
- Assist with preparation of proposals, reports, and engineering documentation as needed
- Maintain office supplies inventory and place orders
- Support travel arrangements and expense reporting for staff
- Ensure front office and common areas remain organized and professional
- Assist with special projects and general office coordination
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
