Ministry Administrative Assistant

Fresno Pacific University•Fresno, CA

13h•Onsite

About The Position

The Ministry Administrative Assistant plays an important role in bringing the Center for Community Transformation’s (CCT) ministry initiatives to life. From community events and workshops to trainings and courses, this position helps create the welcoming, connected, and well-organized experience that allows students, instructors, ministry partners, and community members to engage fully in the work of transformation. This is a role for someone who genuinely enjoys people and finds purpose in serving others. The Ministry Administrative Assistant is often the person helping connect the dots—answering questions, anticipating needs, keeping details moving, and making sure people have what they need to take their next step. The work is varied and often fast-paced, requiring someone who can move comfortably between competing priorities while remaining attentive, gracious, and dependable. Working closely with students, instructors, ministry team members, contracted partners, and community organizations, this position supports the student registration process, assists with Canvas, the university’s learning management system, maintains accurate participant records, coordinates communication, and provides day-to-day administrative support across CCT’s programs and partnerships. Behind every registration, email, workshop, course, and partnership is a person who deserves to feel welcomed, valued, and supported. This position helps make that possible. For someone who brings initiative, organization, flexibility, and a heart for service, the Ministry Administrative Assistant offers an opportunity to use those gifts in meaningful work that supports learning, strengthens relationships, and contributes to the mission of our Christian university and the transformation of communities.

Requirements

Excellent verbal, written, and oral communication skills.
Maturity and ability to assume responsibility for the execution of training events.
Independent judgment, discretion, and decision-making skills.
Demonstrated organizational skills.
Strong skill sets in group facilitation in the ethnic-specific and class diverse settings and faith-based networking.
Bachelor’s degree or equivalent experience.
Strong organizational ability.
Fluency in digital platforms & data tools (Google & Microsoft Suites, data management, etc.)
Valid driver’s license and clean driving record.
Ability to work independently and meet deadlines.
Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment.
Ability to work collaboratively with a team, as well as an independent contributor
Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.

Nice To Haves

Alignment with John Perkins’ Christian Community Development Association, the Fikkert/Chalmers Centers’ When Helping Hurts philosophy, Business as Mission (BAM) and or Conscious Capitalism.
Experience in design thinking, applied science and/or asset-based community development.
Experience in relating to diverse, low-income communities and familiarity with their needs.
Experience working among low-and-moderate income (LMI) populations.
Training in church or organizational development.
Bi-lingual (fluent Spanish)

Responsibilities

Maintain consistent communication with staff, instructors, and students to support program coordination.
Support the use of online learning platforms (uploading content, troubleshooting access, helping students navigate).
Communicate regularly with participants and community members to share updates, reminders, and program news.
Keep accurate records of student participation, including attendance, registration, and progress tracking.
Provide one-on-one support to partners, responding to questions and connecting them with resources.
Track, organize, and maintain participant data.
Provide logistical and administrative support during events (registrations, setup, hospitality, follow-up).
Assist with preparing materials, resources, and communication tools needed for courses and events.
Collaborate with the ministry team to ensure smooth coordination across all ministry programs.
Perform other administrative tasks as needed to support the overall success of CCT’s entrepreneurship department.
Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.
Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations, and support the ideals and practices articulated in "The Fresno Pacific Idea"
Uphold and advance Fresno Pacific University’s commitment to Christ-centered higher education, holistic student development, and serving diverse communities.
Complete tasks timely with work that is comprehensive, complete, and accurate
Communicates clearly, listens attentively, and seeks to understand others
Collaborates productively with colleagues of varying skillset
Other job duties as assigned