Administrative Assistant Jobs

About The Position

Requirements

• Bachelor’s degree or higher
• 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
• Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
• Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Candidates must have a valid driver’s license and reliable form of transportation

Nice To Haves

• High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
• Strong sense of urgency
• Ability to take direction from multiple people
• Impeccable communication skills & sound judgement to escalate information to appropriate parties
• Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
• Experience working at an agency or in the entertainment industry
• Demonstrated interest in strategy, business development, and strategic initiatives

Responsibilities

• Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials
• Ensure calendar is up-to-date with latest event & meeting details
• Assist with travel itinerary and confirm any logistics
• Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence
• Prepare meeting materials including credit/client list, bio, & recent headlines
• Cover desk & phones of Executive Assistant when needed
• Run (often time-sensitive) errands on and off the lot
• Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams

Benefits

• medical
• dental
• vision insurance
• 401(k)
• paid leave
• tuition reimbursement
• a variety of other discounts and perks