Receptionist & Advancement Administrative Assistant

Berkeley • Tampa, FL

4d • Onsite

About The Position

The Receptionist & Advancement Administrative Assistant serves as the liaison between our alumni, students, families, faculty, staff, and visitors with the highest level of professionalism, courtesy, and hospitality. The Receptionist and Advancement Administrative Assistant sets a positive tone for all visitors, callers, and guests through exercising our core values of discipline, diligence, and integrity. The candidate will always demonstrate an upbeat and helpful attitude and take pride in being the face of Berkeley.

Requirements

• Reliable and dependable
• Excellent verbal and written communication
• Exceptional telephone etiquette
• Customer-service oriented
• High degree of organization and resourcefulness
• Adept at prioritizing, scheduling, and multitasking
• Ability to handle all forms of office equipment (e.g., telephone switchboard, printer, fax machine, postage machine, etc.)
• Active listener with excellent interpersonal skills
• Fast and eager learner
• Friendly and positive attitude
• Maintain grace and professionalism in times of simultaneous requests from multiple constituents
• Two to three years of relevant experience in an office environment, primarily running a front office
• Proficient in Microsoft Office products to include MS Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to read, write, and speak English
• Able to type a minimum of 35 wpm
• Strong phone skills
• Excellent interpersonal skills
• Comfortable multitasking and prioritizing tasks without guidance
• Punctual with strong attendance

Nice To Haves

• Bachelor’s Degree preferred
• Previous database and Google suite experience
• Willingness to learn Blackbaud’s Raiser’s Edge

Responsibilities

• Open the Administrative offices daily in a punctual manner with strong attendance
• Answer, screen, and direct phone calls in a polite and friendly manner
• Greet visitors, vendors, and guests warmly, directing them appropriately and answering questions graciously and accurately; Process all visitors, vendors, alumni, and faculty badges in the FastPass System
• Oversee and manage incoming and outgoing mail
• Oversee the School’s main calendar - processing requests, entering events, and hosting calendar review meetings
• Take inventory of office and mailing supplies; order and restock, as needed
• Oversee and schedule campus meeting spaces
• Assist with general administrative tasks to include, but not limited to, copying, faxing, mail merges, creating address labels, processing purchase orders, and data entry
• Demonstrate positivity and a team spirit by assisting other departments with bulk mailing projects and other special tasks
• Maintain the front office and employee kitchen, in a clean and tidy manner
• Maintain and distribute the school phone directory and have ready for distribution the week before school begins, with updates as needed throughout the year
• Assist with Late Duty roster
• Assist with other Advancement projects and programs, including occasional evening programs and events

Benefits

• Full benefits
• Competitive compensation package nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level