Academic Administrative Assistant, Humanities and Social Sciences

WSRE•Pensacola, FL

5d•Hybrid

About The Position

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality. The Academic Administrative Assistant position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough understanding of the department's academic programs, student services, and College processes. The Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office, juggling multiple tasks, demonstrating professionalism and providing quality customer service, following simple and complex written and verbal instructions, and performing other duties as assigned. The position may require working flexible hours, including some evenings. This position reports to the Department Head, Humanities and Social Sciences.

Requirements

Graduation with a bachelor’s degree or associate degree from an institution that holds accreditation recognized by the U.S. Department of Education and approved by the College
Two years of related experience
Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting
Internet navigation skills
Successful results of a criminal background check
Meeting the requirements of § 435.04(2), Florida Statutes, related to background investigations
Disclosing any adverse information contained in the background investigation at the time of submitting the employment application

Responsibilities

Providing administrative support to departmental staff, faculty, and students
Maintaining standards of confidentiality and privacy
Creating, managing, and executing budget expenditures upon approval by the department head
Processing payroll and personnel documents
Maintaining, recording, and processing departmental and College-related forms and reports
Developing and maintaining office files and correspondence
Monitoring, ordering, and processing requisitions for department materials and supplies
Operating office equipment
Scheduling appointments and meetings
Assisting with preparation of the annual budget
Working effectively in a fast-paced, high-volume environment
Adapting quickly to the needs of visitors to the departmental office
Juggling multiple tasks
Demonstrating professionalism and providing quality customer service
Following simple and complex written and verbal instructions
Performing other duties as assigned