Administrative Assistant Jobs

About The Position

Requirements

• Experience in a high-place office environment
• Excellent communications skills (oral, written, and listening)
• The candidate must be able to multitask and be proficient in computer use, particularly with Microsoft Word and Excel.
• They should also demonstrate the ability to learn new software programs.
• Professional phone and email etiquette are essential.
• Additionally, the candidate must have a willingness to learn and cross-train in various tasks.

Nice To Haves

• Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace) and office hardware.
• Strong multi-tasking and time-management abilities.
• A welcoming demeanor, patience, and a problem-solving mindset
• Should have intermediate proficiency in PowerPoint and Canva.
• Additionally, possess knowledge of HIPAA regulations, immigration laws, and E-Verify.

Responsibilities

• Serve as the Administrative Assistant to the Director of Human Resources
• Responsible for answering phones, greeting visitors and forwarding them to the proper person
• Review emails in the Human Resources mailbox and disseminate them to the proper person in the office. This includes Freedom of Information Act requests, Loan Forgiveness, and employment verification
• Maintain and update both physical and digital filing systems and databases including active, inactive, HIPPA and all personnel Files
• Complete paperwork for all new employees (full time, part time, cadets) to include entering all data in our Colleague system their information and into E-Verify to make sure eligible to work in the US. Also, make all packets for fulltime Classified and A/P employees.
• Process all paperwork for immigration orders for our non-resident employees