Senior Administrative Assistant

Smythe LLP•Vancouver, BC

4d•Onsite

About The Position

Smythe LLP (Smythe) is looking for an organized and proactive Senior Administrative Assistant to support our Canadian Tax practice in Downtown Vancouver. The ideal candidate will have a proven track record as a detail-oriented, tech-savvy and resourceful administrator, with strong written and verbal communication skills. We have an exciting opportunity for a self-starter to join the Smythe team to provide senior administrative support with the day-to-day operations of our Canadian Tax team.

Requirements

3-5 years of progressive experience in senior administrative, business operations, or related business support roles.
Experience working with technology and digital tools to improve administrative and operational processes
Demonstrated ability to learn new technologies quickly and apply them to practical business situations
Strong interest in emerging technologies, artificial intelligence, automation, and digital workplace tools.
Excellent verbal and written communication skills, with the ability to build effective relationships and provide outstanding service to clients and internal stakeholders at all levels
Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism.
Proficiency with Microsoft Office applications and other business technology tools, including Copilot, Word, Excel, PowerPoint, Outlook, and database systems.
Self-motivated, adaptable, and resourceful, with a proactive approach to problem-solving and continuous improvement.
Flexibility to support business and client needs, including occasional additional hours as required.

Responsibilities

Provide senior-level administrative support to Partners and Managers, including calendar management, meeting coordination, travel arrangements, and related operational support.
Proactively manage priorities, deadlines, and administrative requirements to support the efficient execution of client and business activities.
Maintain accurate client records, databases, and administrative systems, ensuring information remains current and organized.
Prepare, edit, proofread, and coordinate the delivery of professional correspondence, reports, presentations, meeting materials, and other client-facing documents.
Serve as a key point of contact for clients and internal stakeholders, coordinating correspondence, responding to inquiries, and supporting administrative processes, including expense management.
Collaborate with Senior Admins and cross-functional teams to support process improvements, data governance, maintain procedures, and contribute to training and knowledge-sharing initiatives.
Prepare meeting agendas, minutes, follow-up communications, and routine correspondence, including client and CRA-related documentation.
Support firm-wide events, initiatives, and other operational needs as required.