Senior Administrative Assistant - Marketing

1-800-GOT-JUNK?•Vancouver, BC

8h•CA$65,000 - CA$75,000•Hybrid

About The Position

1-800-GOT-JUNK? is seeking a highly organized, proactive, and collaborative Senior Administrative Assistant to provide support to their Marketing leadership team, including the Chief Marketing Officer and two Vice Presidents. This role is ideal for someone who enjoys improving processes, anticipates needs, manages busy schedules, identifies connections, and enhances the effectiveness of those around them. The position involves partnering with Marketing leaders and collaborating with an administrative team across 1-800-GOT-JUNK?. The company is looking for an individual who is curious about better work methods, including the potential of AI and emerging technology to make administrative tasks smarter, simpler, and more efficient. The ideal candidate is someone who feels confident managing tasks and finds satisfaction in making others' days easier.

Requirements

Proven experience supporting senior leaders in a fast-moving environment.
Strong calendar management skills with the ability to confidently manage multiple leaders, competing priorities, and frequent changes.
A proactive mindset; anticipating needs rather than waiting to be asked.
Exceptional organization and attention to detail, while maintaining sight of the bigger picture.
Strong written and verbal communication skills and confidence interacting with leaders at all levels.
High judgment and discretion when handling confidential or sensitive information.
A collaborative, low-ego approach and a genuine willingness to help others succeed.
Comfort with Google Workspace and an interest in continuously finding smarter ways to use technology.
Curiosity about AI and automation and enthusiasm for applying new tools to everyday work.
Strong problem-solving skills; resourceful, calm under pressure, and persistent.
Experience coordinating travel, meetings, events, expenses, and administrative projects.
A service mindset; taking pride in being dependable, making things easier, and leaving things better than found.

Responsibilities

Proactively manage complex calendars for the CMO and two VPs, understanding priorities, anticipating conflicts, and ensuring their time is focused on key areas.
Build strong relationships across Marketing, the administrative community, and the broader organization to coordinate leaders and teams, maintain communication flow, and facilitate collaboration.
Coordinate leadership meetings, team huddles, offsites, and events from start to finish, ensuring the right people, information, and logistics are in place, and following through on action items.
Coordinate travel, expenses, executive inbox support, documentation, and other daily administrative tasks with accuracy, discretion, and thorough follow-through.
Track priorities, deadlines, and action items; anticipate leaders' upcoming needs; and assist with ad hoc projects.
Identify opportunities to simplify and improve work processes, experimenting with AI, automation, and technology to reduce manual work, enhance organization, and create more efficient administrative systems.
Provide coverage for other administrative team members when needed, share effective practices, and assist where opportunities arise, even if outside the defined job description.