Administrative Assistant, Publishing
About The Position
Kamehameha Schools is seeking a detail-oriented and proactive Administrative Assistant to support the operations of Kamehameha Publishing. This role provides critical administrative, budget, procurement, and event coordination support while serving as a key point of contact for internal and external partners. The ideal candidate thrives in a collaborative environment, enjoys managing multiple priorities, and continuously looks for ways to improve processes and operational efficiency. If you're organized, customer-focused, and passionate about supporting meaningful work, we encourage you to apply. This is a temporary, part-time position, typically scheduled Monday through Friday for approximately 10-20 hours per week and based at our Kawaiahaʻo Plaza location. The role follows a hybrid work arrangement, with remote work flexibility available based on business needs and manager approval.
Requirements
- High School Diploma/Equivalent.
- Minimum of 1 year administrative or directly related experience.
- Ability to work flexibly.
- Good written, verbal, and interpersonal skills.
- Good organizational skills.
- Ability to work with general office equipment.
- Good computer knowledge.
- Ability to handle confidential information.
- Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.
Nice To Haves
- Experience working in an educational setting.
Responsibilities
- Provides general administrative support to different departments within the division/group.
- Receives and screens incoming messages and correspondence. Provides information and responds to inquiries. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
- Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
- Communicates and provides information for visitors and outside sources.
- Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.
- Coordinates and arranges staff events.
- Assists in preparing reports needed by the department.
- Provides back up to other administrative staff and cross trains.
Benefits
- Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
