Publishing Assistant

Springer Nature•New York, NY

1d•$45,000 - $50,000•Hybrid

About The Position

We are seeking a motivated and enthusiastic individual to join our Business, Economics and Statistics Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a portfolio of journals in Business, Economics, Social Sciences & Statistics, and general assistance to the team of Publishers based in New York and the global program. The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience to many aspects of the publishing industry. This is a hybrid working position offered in our New York office. The location strategy supports team structure and aligns business needs.

Requirements

Educated to degree level or equivalent, preferably in a relevant field of study
Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker
Have excellent verbal and written communication skills and be numerate and IT systems-literate, with a sharp eye for detail
Be able to organize and prioritize numerous tasks and be able to work on your own initiative
Be resourceful and proactive in dealing with problems, queries, and opportunities
Have excellent team-working skills to deal with people within the company and externally at all levels
Have a proactive attitude
Excellent English-language skills
Have excellent networking and acquiring skills and good presentation skills
Be a diplomatic and assertive individual who can work with demanding stakeholders
Be flexible, able to work in a multi-cultural environment and show a commercial/entrepreneurial spirit

Nice To Haves

Previous experience within academic publishing preferred

Responsibilities

Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners
Handle general enquiries from within Springer and from external partners, esp. external editors and authors.
Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.
Request annual journal reports and monitor schedule.
Reporting “key performance indicators,” such as article output, usage, citations, and media coverage
Manage ongoing and ad hoc editorial and publishing projects under direction of publishing editors such as: assistance with editor recruitment and onboarding; compiling reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned.
Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines.
Contributing to social media initiatives and support a variety of marketing initiatives and activities
Inputting and maintaining relevant data to systems, such as JFlow, CoreMedia Studio, etc.
Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations and communications
Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments

Benefits

Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts
An array of Employee Social Networks