Administrative Assistant Jobs

About The Position

Requirements

• Ability to analyze processes and information, identify problems and trends, and develop effective solutions and strategies
• Excellent communication, leadership, coaching, and conflict resolution skills
• Strong organizational, interpersonal, and customer service skills
• Ability to prioritize tasks, adapt to changing needs, and maintain strong follow-through
• Strong computer skills and familiarity with electronic medical records (EMR/EHR) systems
• Ability to work independently while effectively balancing multiple responsibilities
• Professionalism and discretion when handling confidential information

Responsibilities

• Provide comprehensive administrative and executive support to the Owner/CEO and leadership team.
• Manage calendars, coordinate appointments, and schedule internal and external meetings while ensuring efficient time management.
• Prepare, organize, and maintain confidential documents, reports, presentations, and correspondence.
• Serve as a primary point of contact for internal staff, providers, vendors, and external business partners.
• Coordinate practice-related projects and follow through on assigned tasks to ensure timely completion.
• Organize and assist with staff meetings, company events, promotional activities, conferences, and training sessions.
• Draft and distribute weekly staff newsletters, announcements, and internal communications.
• Monitor and respond to emails, phone calls, and other communications in a professional and timely manner.
• Assist with onboarding coordination, credentialing support, and other administrative HR-related functions as needed.
• Maintain organized filing systems, records, and office documentation in compliance with company policies and HIPAA regulations.
• Support office operations by ordering supplies, coordinating vendors, and assisting with facility-related needs.
• Run various professional and personal errands for the Owner/CEO as requested.
• Track assignments, deadlines, and priorities while proactively identifying opportunities to improve workflow efficiency.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Assist with social media coordination, marketing initiatives, and promotional event planning as needed.
• Collaborate with clinical and administrative teams to support daily operations and maintain a positive patient experience.
• Maintain patient privacy and confidentiality at all times in accordance with HIPAA regulations.
• Perform additional duties and special projects as assigned.