Administrative Assistant, Lab

Rythm Health • Omaha, NE

9d • Onsite

About The Position

The Administrative Assistant will provide front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance.

Requirements

• Strong organizational skills with the ability to juggle multiple priorities and deadlines
• Excellent written and verbal communication skills, with a professional and welcoming demeanor
• Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
• Discretion in handling confidential or sensitive information
• Self-starter who is comfortable taking initiative and working with minimal supervision

Nice To Haves

• Bachelor's degree preferred
• 2+ years of experience in an administrative, receptionist, or office support role preferred
• Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required

Responsibilities

• Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
• Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs
• Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
• Take notes/minutes during meetings and distribute action items and summaries
• Help coordinate logistics for larger meetings, offsites, or visits from partners/investors
• Order and maintain inventory of office and kitchen supplies
• Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
• Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
• Keep common areas, kitchen, and reception area organized and presentable
• Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
• Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
• Maintain organized digital and physical filing systems
• Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
• Assist with travel arrangements and expense tracking as needed
• Provide backup administrative support to leadership as needed
• Take on other administrative projects and duties as assigned

Benefits

• Highly competitive base salary.
• Meaningful work that genuinely impacts people’s lives.
• Equity: Meaningful equity stake aligned with the scope and seniority of this role.
• Monthly Rythm Health membership with full access to at-home blood testing and personalized health insights.
• Generous vacation policy.
• 401(k).
• The opportunity to help define the future of personalized health.
• High ownership and visibility from day one.
• Small, collaborative, mission-driven team.
• Ability to shape both product and design culture early.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level