Head Start Administrative Assistant

Jefferson County CO•Arvada, CO

5d•Onsite

About The Position

The Administrative Assistant is responsible for managing building entry and greeting Head Start families and visitors, answering phone calls, and managing the front desk. Prepares forms and creates/designs flyers for program activities; completes basic data entry. Monitors the flow of paperwork and files. Facilitate communication between staff and between the program and Head Start families. Performs a variety of administrative tasks for the department and division. Must be bilingual in English and Spanish. Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.

Requirements

High School Diploma or GED.
1 year of work-related or volunteer-related experience. Note an equivalent combination of education and experience is acceptable.
Must be bilingual in English and Spanish

Nice To Haves

More than three (3) years of customer service experience is highly preferred
Experience with Microsoft Office/Microsoft 365
Strong time management and prioritization skills
Detail-oriented and experience with data entry and financial tracking
Positive Attitude
Being a reliable team player who is flexible/adaptable.
Basic math skills.
Excellent customer service skills.
Passionate about the education of young children

Responsibilities

Sit at the front desk to greet visitors and manage secure building entry; answer and route phone calls to the appropriate individual.
Communicate program information to current and potential Head Start families.
Receives mail, documents, and packages.
Orders supplies and requests maintenance.
Maintains positive relationships with Head Start families and staff members.
Coordinates staff meetings and serves as meeting recorder.
Maintains positive public image for department and division.
Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects.
Ensures all provided material is accurate.
Prepares supplies and materials for staff usage.
Other duties and responsibilities as assigned.