Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school graduate
• 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work
• General computer proficiency with Microsoft Office Suite
• Intermediate Written Communication: Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software
• Intermediate Office Organization: Consistently demonstrates ability to manage operational aspects of the office with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies
• Intermediate Record & Data Processing: Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail
• Intermediate Auditing & Data Reconciliation: Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action
• Advanced Interpersonal Communication: Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action
• Intermediate Responsibility: Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters
• Advanced Organizational Knowledge: Consistently demonstrates extensive knowledge of entire University and outside organizations

Responsibilities

• Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public
• Answer questions as able or refer inquiries to appropriate person
• Open, sort and distribute office mail. Process outgoing mail
• Access department calendars; schedule and log appointments as necessary
• Assist in event organizing or scheduling
• Create, update and proofread various correspondence and documents
• Maintain complex filing systems, including student and faculty files
• Enter and manage information in department computer system; information may be of a confidential nature
• Manage and reconcile independent budgets and financial records
• Purchase office supplies and equipment when needed
• Train and supervise student workers
• Maintain knowledge of state and federal regulations pertinent to position
• Possess intimate knowledge of entire institution
• Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
• Perform other job-related duties as required