Administrative Assistant (MOC DG)

GODDARD RIVERSIDE COMMUNITY CENTER•New York, NY

22d•$38,828 - $42,409•Onsite

About The Position

The Downtown Outreach Team seeks a committed, compassionate, and highly organized individual to join a close-knit and diverse team. The candidate should enjoy working closely with others and work well independently. The Administrative Assistant will support the effective and efficient running of the program under the supervision of, and with direction from, the Program Director.

Requirements

High School diploma or GED required
Proficiency in Spanish and English preferred
Understanding of housing first and other harm reduction models
Ability to maintain calm, professional, welcoming demeanor with a challenging population
Ability to multitask
Strong interpersonal skills
Strong organizational skills, systems oriented
Strong written and verbal skills
Team player
Proficient in Microsoft Office, including Excel
Comfortable with frequent computer use
Able to respond to email communication quickly in a fast-paced environment
Experience with, or ability to learn, computer databases such as Streetsmart, MOCapp, CARES, Paycom and Intacct
Frequent walking and standing
Ability to lift up to 30 lbs

Nice To Haves

AA/BA preferred

Responsibilities

Respond to multiple phone calls at once, greet, and refer visitors and vendors
Utilize walkie-talkie to communicate with on-site security guard
Answer building intercom and dispatch clients appropriately, exercising patience and persistence when clients do not stand close enough to intercom to be heard well
Enter weekly team schedule in shared outlook calendar
Review, code, and submit all invoices utilizing fiscal program (Intacct) correctly, while also completing other responsibilities
Oversight of all supplies, office equipment and program supplies; having full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.
Ensure all incoming mail is delivered to appropriate staff daily and all outgoing mail is properly posted and sent out
Ensure program site organization and cleanliness
Weekly inventory of office and client supplies, ordering needed supplies weekly and putting them away in an orderly and timely manner
Close out client charts and ensure they are stored properly
Complete 1-year post placement verification for former clients, make hospital calls, enter community board information for clients in internal database
Access and review databases to compile reports
Other duties as required to ensure the overall operation of the program