Part-time Embrace Care Administrative Assistant/Scheduler
About The Position
Join a mission-driven team where your work directly supports residents’ comfort, well-being, and independence. We are seeking a detail-oriented Administrative Assistant to coordinate home care scheduling, support payroll and invoicing processes, and provide administrative assistance. About Southminster We are an award-winning, non-profit life plan community recognized for excellence and outstanding service. We offer independent living, assisted living, and skilled nursing on one campus. Make a difference every shift in our community where teamwork, respect, and resident‑centered care come first.
Requirements
- High school diploma or GED
- At least one year of verifiable work experience, preferably in scheduling, healthcare, administrative support, customer service, or a related role
- Strong written and verbal English communication skills
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Ability to work independently while collaborating effectively with a team
- Strong interpersonal, organizational, problem-solving, and time-management skills
- Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and confidentiality
- Ability to read, write and effectively communicate in English.
- Proficient in Microsoft office suite including Word, Excel, Power point and Outlook.
- Ability to work independently.
- Demonstrated record of strong interpersonal skills as well as working as a member of team.
Nice To Haves
- Active North Carolina Certified Nursing Assistant (CNA) certification
- North Carolina Medication Aide certification for Adult Care Homes and Skilled Nursing Facilities
- Previous experience in home care, healthcare scheduling, payroll support, long-term care, or administrative operations
- Certified as a Med Aide in both Adult Care Homes and Skilled Nursing in North Carolina or be willing to obtain the necessary certification within 6 months of hire.
Responsibilities
- Coordinate staffing coverage for callouts, absences, weekend shifts, and other scheduling needs
- Update employee schedules for callouts, no-shows, schedule changes, and coverage adjustments
- Notify appropriate staff members and families of schedule changes in a timely, professional manner
- Resolve scheduling conflicts when possible and escalate issues to the appropriate team member when needed
- Collaborate effectively with Nurse Managers, caregivers, and other department staff
- Participate in an on-call rotation as needed
- Assist with payroll-related tasks, including timesheet edits, schedule approvals, paid day off (PDO) requests, schedule changes, and payroll reconciliation
- Assist with invoicing and long-term care filing
- Maintain accurate Home Care electronic and paper files
- Complete filing, data entry, and general office support tasks as assigned
- Assist with scheduling, staffing, and administrative projects as needed
- Demonstrate C.A.R.E. First values: Compassion Acts Reflecting Excellence
- Perform other duties as assigned by the supervisor
Benefits
- Up to 6% employer match for our 403(b) retirement plan
- Educational assistance
- Free Employee Assistance Program (EAP)
- Discounted employee meals
- On-site fitness center
- Sharonview Federal Credit Union membership
- Biweekly pay with direct deposit
- Free on-site parking
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
