Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Exceptional customer service skills and professional phone manners.
• Ability to maintain a high level of confidentiality.
• Exceptional attention to detail.
• Ability to balance a variety of tasks for multiple departments/divisions.
• Ability to maintain an organized filing system.
• Ability to understand and implement oral and written communications.
• Ability to establish and maintain effective working relationships with the public and fellow employees.
• Ability to keep and maintain department records in an organized and orderly way.
• Ability to use computers, including word-processing, spreadsheet, and specialized financial software applications.
• High school diploma or equivalent required.
• Any acceptable combination of education, training, and experience that provides the above knowledge, abilities, and skills may be substituted.
• Ability to bend, reach, climb, stoop and lift up to 10 pounds frequently.
• Occasional heavy lifting up to 50 pounds may be required.
• Ability to read, speak, write and understand English to communicate effectively and professionally with fellow employees, Boards and the general public via telephone, in written form or face-to-face.
• Ability to operate computer keyboard, calculator, telephone, photocopier, and similar electronic and manual office machines.
• Ability to sit for long periods of time for typing and computer work.

Nice To Haves

• Two-year degree in accounting, business or related field of study preferred.

Responsibilities

• Provide general administrative support, customer service, and document preparation for the Finance Department.
• Schedule meetings, prepare materials, and maintain departmental calendars.
• Assist with agenda memos, packets, minutes, and meeting documentation.
• Maintain organized paper and electronic files; process departmental mail and office supply needs.
• Support special projects, data entry, and document review.
• Enter invoices, revenues, receipts, and prepare accounts receivable billings.
• Review supporting documentation, track outstanding receivables, and prepare deposits and revenue reports.
• Coordinate with departments on coding, billing information, and payment status; maintain accurate financial records.
• Prepare documents for Council approval, including but not limited to claims and payment materials.
• Assist with check runs, remittances, and mailing verification.
• Maintain records related to claims, approvals, and payments.
• Administer program reporting, payments, and documentation; maintain accurate records.
• Communicate with participating entities and monitor deadlines.
• Maintain insurance and vehicle records, policy documents, schedules and renewal materials.
• Coordinate certificates of insurance and asset updates; assist with claim processing and documentation.
• Perform clerical filing; scan, index, archive, and retrieve documents.
• Support records retention, archival processes, and audit preparation.
• Ensure records are accurate, complete, accessible, and confidential.
• Respond to routine inquiries from departments, vendors, residents, and outside agencies.
• Communicate clearly regarding financial transactions, insurance, and program matters; maintain confidentiality.
• Maintain and update Finance Department webpages; review content for accuracy and consistency.