CALS_ Research Administrative Assistant- Grant Coordinator- Office of Pre-Award Services (Hybrid)

Cornell University • Ithaca, MI

25d • $26 - $30 • Hybrid

About The Position

Under the direction of the Assistant Director/Team Lead and Grant and Contract Officers of the CALS Office of Pre-Award Services, in collaboration with eligible Principal Investigators (PIs), the Research Administration Assistant provides support for pre-award sponsored projects and other restricted proposal submissions as required. This position functions within a Grant Proposal Team (GPT) supporting upwards of 20 academic departments that, combined, submits over 1,200 proposals per year. In collaboration with the Department and PI, ensures that all proposals comply fully with college, university, and agency-specific policy guidelines and promotes the PI’s final submission according to CALS policy deadlines. Coordinates and serves as liaison to CALS Grant & Contract Officers (GCOs), Office of Sponsored Programs (OSP), Administrative Managers (AMs), department chairs, agency representatives and PIs to respond to pre-award related issues and questions during the proposal preparation and submission process. CALS Office of Pre-Award Services (OPAS) assists in the execution of over 1,200 proposals and applications annually which reflect the superior quality and robust competitiveness of Cornell University research. OPAS’ mission is to: 1. Provide pre-award support to principal investigators and supported departments and colleges during the proposal development process from concept to submission. 2. Build proposal budgets in a format which communicates the costs associated with a project in a clear and uncomplicated manner which address the considerations of post-award accounting practices and policies. 3. Understand and communicate sponsor, university, college, and department procedures and policies. 4. Work closely with colleagues at the Cornell Office of Sponsored Programs through the pre-award process; as stewards of initial and revised pre-award budgets, documentation, and correspondence. 5. Promote proposal award success within CALS and supported departments and colleges. This position follows a hybrid work schedule and requires a minimum of 2 days per week on the Ithaca, NY campus.

Requirements

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Associate’s degree in financial/business management or equivalent with 2+years of experience in a complex academic or research setting.
• Must possess high standards of integrity in order to develop and maintain trust with faculty, staff, and collaborators.
• Proficiency with computer applications for financial management and reporting (e.g., Microsoft Excel).
• Must be comfortable working with new and developing administrative systems and computer applications.
• Sound judgment, excellent reasoning and decision-making skills, meticulous record keeping and ability to work with diverse personalities.
• Must be able to work under pressure with a great deal of initiative.
• Excellent oral/written communication, organizational and time management skills are essential, with the ability to prioritize multiple projects, while accomplishing tasks that are urgent or of a sensitive or confidential nature, meeting competing deadlines and priorities.
• Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.
• Ability to foster a team environment while meeting individual and CALS goals in accordance with the broader mission.
• Ability to work and build sustaining partnerships with college, university, and departmental financial offices and staff.
• Must have demonstrated ability to handle sensitive/confidential material in a highly professional manner.

Nice To Haves

• Bachelor’s degree and concentrated experience in a financial office setting involving complex financial structures and multiple revenue sources.
• Experience with sponsored project proposal preparation and submission.
• Knowledge and expertise with Cornell University Contract College & OSP policies, accounting systems, as well as working knowledge of Workday and other mainframe systems.

Responsibilities

• Provides support for pre-award sponsored projects and other restricted proposal submissions as required.
• Ensures that all proposals comply fully with college, university, and agency-specific policy guidelines.
• Promotes the PI’s final submission according to CALS policy deadlines.
• Coordinates and serves as liaison to CALS Grant & Contract Officers (GCOs), Office of Sponsored Programs (OSP), Administrative Managers (AMs), department chairs, agency representatives and PIs to respond to pre-award related issues and questions during the proposal preparation and submission process.
• Build proposal budgets in a format which communicates the costs associated with a project in a clear and uncomplicated manner which address the considerations of post-award accounting practices and policies.
• Understand and communicate sponsor, university, college, and department procedures and policies.
• Work closely with colleagues at the Cornell Office of Sponsored Programs through the pre-award process; as stewards of initial and revised pre-award budgets, documentation, and correspondence.
• Promote proposal award success within CALS and supported departments and colleges.

Benefits

• Comprehensive health care options
• Generous retirement contributions
• Access to wellness programs
• Employee discounts with local and national retail brands
• Health and personal leave
• Three weeks of vacation
• 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Two additional floating holidays
• Tuition-free Extramural Study and Employee Degree Program
• Tuition aid for external education
• Cornell Children's Tuition Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree