Administrative Assistant II - Human Resources

Port of Huntsville•Huntsville, AL

45d•$52,578 - $78,867

About The Position

The Administrative Assistant II provides administrative support to the Human Resources Manager and performs administrative and technical human resources functions for the Human Resources Department. The position assists with HR programs and Airport initiatives, maintains personnel records and confidential employee information, and helps ensure employee data is accurate and secure. It supports recruitment and onboarding, prepares reports and correspondence, and assists with implementing and communicating personnel policies and procedures. The position also assists the Executive Assistant as needed with the administrative office and the Airport Authority’s central administrative support functions.

Requirements

High school diploma or GED.
Three years of office and administrative experience.
Valid driver's license.
Obtain and maintain a Notary Public commission within six months of employment.
Obtain a SIDA Badge.
Knowledge of modern office practices, procedures, and administrative support techniques.
Knowledge of HR principles and practices related to recruitment, onboarding, personnel records, benefits administration, leave management, workers’ compensation, and HR compliance.
Knowledge of HRIS, electronic records management, Microsoft Office applications, records management, confidentiality practices, business writing, customer service, office organization, filing systems, and records retention.
Skill in Microsoft Office, particularly advanced Word, Excel, Outlook, and PowerPoint; record and database maintenance; document preparation and formatting; accurate data entry; and prioritizing assignments and deadlines.
Ability to maintain strict confidentiality and exercise sound judgment, discretion, tact, and professionalism when handling sensitive information and personnel matters.
Ability to communicate effectively orally and in writing and establish effective working relationships.
Ability to interpret and apply policies, procedures, and administrative guidelines within assigned responsibilities.
Ability to use new software systems, technology, and HR applications effectively and provide exceptional customer service.

Nice To Haves

Experience performing HR administrative functions.
Associate’s degree in business administration.

Responsibilities

Provide administrative support to the Human Resources Manager.
Assist with administration of HR programs and Airport initiatives.
Maintain personnel records and confidential employee information, ensuring employee data is accurate and intact.
Support recruitment and onboarding activities.
Prepare reports, spreadsheets, correspondence, presentations, meeting minutes, and other business documents.
Assist with implementing and communicating personnel policies and procedures.
Assist the Executive Assistant as needed with operation of the administrative office and central administration support functions.
Perform detailed data entry and maintain accurate records, files, and databases.
Organize and prioritize work, coordinate multiple projects, and meet deadlines.
Communicate with employees, applicants, management, the public, vendors, and outside agencies; respond professionally to inquiries and routine personnel matters.
Compile, analyze, and summarize data and prepare accurate reports and recommendations.
Obtain and maintain a Notary Public commission within six months of employment.
May work occasional evenings or weekends to support emergency operations, special events, or other Airport Authority business.