Administrative Assistant

Wintrust Financial Corporation•Menomonee Falls, WI

28d•$50,000 - $65,000•Onsite

About The Position

TRICOM Inc. of Milwaukee is a top provider of staffing administrative and financial services for privately held staffing companies. We are seeking an enthusiastic professional to join our collaborative team as an Administrative Assistant. In this role, you will have opportunities for growth and the ability to make a great impact on the organization. The Administrative Assistant primarily performs administrative work, including frequent high-level clerical work organizing, scheduling, and coordinating, researching, compiling and exchanging (and sometimes analyzing) information for the CEO. Assists supervisors (usually at the department head or committee level) in implementing department heads, managers, other employees and customers, mainly to assist with information exchange, problems and requests. Work is supervised on a limited basis, as necessary.

Requirements

4-5 administrative, office administration, or secretarial experience
Advanced Computer Skills
Proficient in Word, Excel, Outlook, PowerPoint
Outstanding communication and interpersonal skills
Ability to handle data with confidentiality
Ability to prioritize conflicting demands to accommodate rapidly changing priorities
Ability to participate as part of a team by understanding and accepting the various work styles of others and their roles on the team
Ability to respond to common inquires or complaints from management or staff
Ability to work independently with self-motivation
Excellent attention to detail, organizational, and time management skills
Ability to multitask to accommodate rapidly changing priorities
Excellent attendance

Nice To Haves

Associate’s degree a plus

Responsibilities

Participates in administrative staff meetings and attend other meetings and seminars
Participates in recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above); and helps to coordinate the use of temporary employees
Helps to maintain company organization charts and employee directory
Direct Services, such as maintenance, repair, replenishing supplies, mail files
Composes and writes routine correspondence; maintains up-to-date files
Acts as recording secretary at staff and committee meetings; prepares and distributes minutes
Provides administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages.
Provides clerical, secretarial and administrative support as required to the CEO of the company.
Coordinates meetings, conferences, and travel arrangements for all members of the company
Documenting corporate credit card expenses
Works independently and within team on special nonrecurring and ongoing projects
Acts as a project lead for special projects, at the request of the company president, which may include planning and organizing company functions, planning and organizing multiple presentations, disseminating information, and coordinating direct mailings
Other miscellaneous duties as needed or assigned.