Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Associate degree preferred (business administration or related field), or equivalent experience.
• Several years of experience supporting senior management and executives, ideally in dynamic, high-paced environments.
• Exceptional written and verbal communication skills with excellent proofreading ability.
• Strong event planning and coordination skills.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint), SharePoint, and project management tools.
• Impeccable attention to detail and organizational skills.
• Professional demeanor and ability to work effectively with individuals at all levels.
• Ability to anticipate needs, solve problems, and manage competing priorities.
• Ability to work onsite and visit various office locations as required.

Nice To Haves

• Experience in financial institutions, housing, or government organizations is a plus.

Responsibilities

• Plan, schedule, and coordinate executive meetings and events, including managing logistics, arranging vendors, and handling on-site needs.
• Proofread and format reports, board materials, and presentations for leadership review.
• Support multiple executives and directors by managing requests, documentation, financial workflows, travel expenses, and general communications.
• Utilize digital tools for document creation, records management, scheduling, and workflow optimization.
• Balance multiple concurrent assignments in a fast-paced, high-energy team environment.
• Conduct research, coordinate communications, and assist with special projects and initiatives.
• Exercise professional judgment, proactively anticipate needs, and drive process improvements.
• Maintain strict confidentiality and discretion with sensitive information.