Ada Coordinator Jobs

About The Position

Requirements

• 4-7 years of experience in an import/export administration role (or equivalent combination of education and experience)
• Strong import / export knowledge and expertise in EAR, ITAR, HTS, ECCN, USMCA/FTA, denied party screening, and applicable customs regulations (CBP, CBSA, OFAC)
• Ability to perform classifications, maintain accurate trade data, ensure compliant transactions, and resolve discrepancies
• Strong analytical, problem-solving, and cross-functional communication skills to support compliance, efficiency, and customer service
• The ability to clearly communicate, receive, and interpret information across all levels of the organization
• Advanced Microsoft Suite skills, including Word, Excel, Outlook, and Teams
• Bachelor’s degree in a business-related field
• Successful completion of a drug screen and background check

Responsibilities

• Oversees the compliance process for import / export transactions in accordance with applicable laws; prepares required invoices and state and federal declarations and supports regulatory requirements.
• Ensures all import and export activities comply with applicable U.S. and international regulations and established procedures, SOPs, and work instructions.
• Confirms the accuracy and integrity of all product and trade data, including country of origin, HTS, ECCN, descriptions, and value within systems; performs and supports classification determinations and updates; conducts denied party screening and due diligence; and validates alignment with customs filings, physical shipments, and financial records.
• Validates USMCA/FTA eligibility through review of supplier certifications; assesses accuracy of origin criteria; and works with vendors and internal stakeholders to resolve discrepancies and ensure compliant application of preferential duty programs.
• Manages U.S. and Canada entry amendments through customs brokers; supports compliant filings; and performs root cause analysis of errors, discrepancies, and audit findings, implementing corrective and preventive actions.
• Identifies transactions requiring special handling or escalation; mentors junior Team Members on complex compliance scenarios; responds to customer and vendor surveys and contract language; and participates in regulatory research and special compliance initiatives.
• Supports the management of import / export accounts and new business development.
• Generates and presents regular reports and management summaries that highlight compliance performance, key risk areas, trends, and relevant metrics to support informed decision-making and continuous improvement initiatives.
• Monitors changes in trade regulations and industry best practices (e.g., customs, export controls, sanctions), assesses potential impacts to operations, and proactively communicates updates and required actions to internal stakeholders.
• Analyzes existing processes and compliance controls to identify improvement opportunities, and provides actionable recommendations to enhance efficiency, strengthen compliance, and reduce operational and regulatory risk exposure.
• Supports management of existing export accounts and new business development by ensuring transactions are properly set up and executed in accordance with regulatory and customer requirements.
• Assists with onboarding new vendors and items by ensuring required compliance data is obtained, validated, and maintained within systems and integrated into operational processes.
• Provides liaison support between customers and internal teams, including Sales, Procurement, and Customer Service, to facilitate import / export shipments.
• Proactively evaluates potential delays or compliance risks and collaborates with internal teams, customs brokers, and service providers to resolve issues efficiently and maintains delivery commitments.
• Supports business and customer needs by calculating accurate landed costs, including duties, taxes, freight, and ancillary charges and provides reliable lead and transit times for planning and quoting purposes.
• Supports Procurement in the selection and determination of appropriate Incoterms®, providing guidance on cost, risk transfer, and compliance implications; facilitates discussions and negotiations to ensure Incoterms align with business objectives, operational capabilities, and regulatory requirements.

Benefits

• annual bonuses
• profit sharing
• comprehensive health programs
• retirement programs
• wellness programs
• professional growth programs