Vendor Jobs

About The Position

Requirements

• Experience in office management, executive assistance, business administration, operations coordination, or a similar role
• Basic understanding of business functions including HR, accounting, operations, and executive support
• Strong written and verbal communication skills with excellent customer service instincts
• Highly organized with strong follow-through and attention to detail
• Familiarity with an AI tool(s) and writing prompts for daily tasks
• Resourceful, dependable, and comfortable managing multiple priorities
• Comfortable asking questions, learning new systems, and stepping in where needed
• Familiarity with Slack and common business software tools

Nice To Haves

• Experience in healthcare, healthcare technology, SaaS, education technology, or entrepreneurial environments is a plus

Responsibilities

• Manage executive calendars, scheduling, and recurring company meetings
• Prepare agendas, reminders, follow-up items, and administrative support for leadership
• Support day-to-day office and business operations, including HR administration, accounting coordination, vendor communication, and operational follow-up
• Track invoices, subscriptions, vendor obligations, and help ensure important tasks are completed
• Professionally communicate with vendors, partners, clients, and outside contacts on behalf of the company
• Support company culture through team celebrations, employee events, onboarding coordination, and occasional retreats
• Identify operational gaps or overlooked tasks and proactively help solve them
• Use Slack and standard business tools to support communication and coordination
• Handle sensitive information with professionalism and confidentiality
• Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology