Subcontractor Jobs

About The Position

Requirements

• A degree in accounting or business-related field or a minimum of 3 years of related experience.
• Strong computer skills and fluency in Microsoft Office.
• Excellent written and verbal communication skills.
• Must be detail-oriented, organized, and prioritized in a fast-paced environment.

Responsibilities

• Oversee daily office operations including phones, mail, supplies, and visitor coordination.
• Maintain organized filing systems (physical and electronic).
• Support branch teams with administrative needs to ensure smooth operations.
• Coordinate subcontractor onboarding, including agreement preparation and documentation compliance.
• Ensure timely and accurate billing including invoice generation and distribution.
• Monitor and assist in following up on outstanding receivables.
• Process accounts payable, including invoice entry, coding, and vendor statement reconciliation.
• Ensure all revenue is billed and expenses are recorded accurately for month end financial reporting.
• Assist with reviewing month end reports and addressing variances as necessary.
• Act as a liaison between corporate and branch employees on payroll and benefits issues.
• Provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork.
• Assist in implementing new systems, processes, and operational improvements.
• Execute and reinforce company policies and procedures at the branch level.